Office Coordinator

4LEAF, Inc. (4LEAF) is a multi-discipline Firm providing services throughout the United States. For more than 20 years, 4LEAF has assisted clients in successfully navigating contract services leading to fiscally responsible solutions. As one of the industry’s notable providers of planning, building and safety, construction management, and fire consulting services, 4LEAF has an enviable track record of completing complex projects and staffing assignments with both public and private clients. The dedication of our staff combined with our company culture have consistently allowed us to meet and exceed the needs of our clients.

About the role

We are seeking a reliable, professional, and customer-oriented individual to serve as our Office Coordinator out of our Newport Beach Office. This hybrid role combines the responsibilities of managing front desk operations, office administration coordination with handling local deliveries and pickups. The ideal candidate is organized, communicative, and comfortable both in an office setting and on the road. While maintaining a high degree of confidence and professionalism, you are a highly organized, self-motivated, and detail-oriented individual. This role requires a proactive and adaptable individual who is willing to go above and beyond.

Responsibilities

• Provide outstanding customer service to clients and the general public.
• Collecting credit card receipts and expense reports.
• Managing all office issues (ex. Plumbing, keys made, etc).
• Distribute mail and faxes.
• Coordinate mailings including overnight shipments, certified mail.
• Assist office staff, i.e. memos, labels, spreadsheets.
• Ordering & maintaining inventory of office supplies.
• Maintain office equipment and assist others with usage.
• Drop off and pick up plan review projects from various clients.
• Perform a wide variety of paraprofessional, technical and clerical duties.
• Build and maintain positive working relationships with co-workers and other employees using principles of good customer service.

Requirements

• 2 or more years in a customer service or an administrative support role.
• Ability to communicate and work well in a team environment.
• Knowledge of Word, Excel, PowerPoint, and Outlook.
• Organized, detail oriented, multi‑tasked, self‑motivated, and strongly collaborative.
• Ability to lift 20 lbs.
• Must have a clean driving record.
• California Driver's License (preferred).

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Pay

$25.67 - $31.35 per hour commensurate with experience and skill set.

Schedule

Full‑Time, Monday to Friday, 8 am – 5 pm on‑site in Newport Beach, CA. Weekends may be required as needed.