Office Coordinator AHF JC315215

About the role

The Office Coordinator works Monday - Thursday from 8:30 a.m. - 4:30 p.m. and Fridays from 8 a.m. - 4 p.m. (Cancer Navigators office hours). The position also assists with outreach and occasionally works night and weekend events/outreach opportunities.

Responsibilities

• Develops and implements personal and professional goals and promotes professional growth.
• Assists in the ongoing development of the Rehab/Occupational Services department and program through defining the philosophy and objectives, performance improvement, policy and procedure development, marketing, etc. as requested.
• Participates in one Rehab work group.
• Assists in professional growth of co-workers through providing cross training and program development (i.e. conducts one in-service/year, acts in mentor role, etc.).
• Participates in two department and/or hospital education, promotion and/or advocacy activities within the community.
• Maintains an efficient and effective work schedule.
• Maintains workload that is consistent with other staff members including distribution of patients to other staff.
• Utilizes allotted time and resources effectively to accomplish goals.
• Able to prioritize and/or reorganize workload in response to stat or heavy workload.
• Offers assistance to coworkers.
• Able to perform several tasks simultaneously.
• Effectively solicits help from others when necessary.
• Initiates correction of minor problems as they occur.
• Demonstrates competency in primary assigned program.
• Maintains and completes documentation according to established guidelines.
• Identifies important information and brings to someone’s attention.
• Follows up with person to make sure needs were met.
• Typing letters, reports, presentations, etc. as requested.
• Performs general office duties.
• Consistently orders, organizes and monitors office and clinical supplies within budget allowances.
• Performs filing, copying, etc.
• Maintains employee related records to satisfy hospital/practice requirements including education, PI, competencies, ETO, etc.
• Works closely with the Coordinator and staff to organize and schedule meetings and maintain minutes.
• Compiles Occupational Health Services activity reports.
• Maintains Occupational Health Services expense reports.
• Enters charges into financial system and reports financial information.
• Maintains copies for departmental records.
• Consistently monitors accuracy.
• Maintains the health database for account and marketing purposes.
• Serves as Stolas System Administrator to provide support to other departments/practices and coordinates revision with IS as needed.
• Assists with development of databases.
• Communicates with team members and customers in a manner that can be understood by the population served.

Qualifications

• High School Diploma or equivalent.
• Computer proficiency in MS Word, Excel and email.
• Office experience to include filing, faxing, phones and other basic office functions.

Skills

• Strong organizational and multitasking skills.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple priorities and adapt to changing schedules.

Benefits

Advocate Health offers a comprehensive suite of Total Rewards, including:

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Education Assistance Program

Pay

$22.90 - $34.35

Schedule

Full time, Monday - Thursday from 8:30 a.m. - 4:30 p.m. and Fridays from 8 a.m. - 4 p.m. (Cancer Navigators office hours). Occasional night and weekend events/outreach opportunities.