Office Coodinator

Position Summary

The Office Coordinator is a highly organized, proactive, and responsive admin role committed to supporting the daily operations of our business and enhancing our visitor and workforce experience. This role is key to serving as the first point of contact for internal and external stakeholders, supporting our staff, and driving initiatives that enhance employee satisfaction.

Essential Duties & Responsibilities

• Engages in creative thinking and heightens employee engagement.
• Champions event planning using a collaborative environment for company meetings, picnics, celebrations, holidays, etc.
• Ownership of the bi-monthly company newsletter.
• Serves as the point of contact and coordinator for all internal and external community events.
• Collaborates with HR on implementation and execution of all employee recognition programs.
• Drives regular and seasonal activities to engage our workforce.
• Provides warm greeting, welcome, and assistance to factory visitors, clients, and vendors.
• Answers and directs all incoming phone calls and emails.
• Maintains office and cleaning supplies inventory, manages all ordering.
• Manages employee amenities (supplies and contracts).
• Schedules and facilitates quarterly All Employee Meetings.
• Compiles and circulates weekly office schedules.
• Oversees all mail and postage responsibilities, including the daily distribution of mail, execution of departmental packaging support, and the preparation of daily deposits.
• Aids various departments with clerical and administrative support (mailing, binding, disbursement, events, seasonal projects, and holiday support, etc.).

Qualifications

• Associates or Bachelors degree preferred, High School Diploma or equivalent required.
• Minimum of two years of experience in office administration or coordination.
• Friendly, professional demeanor, and pleasant customer service skills.
• Strong verbal and written communication skills.
• Thorough use of Microsoft Office Suites (Outlook, Work, Excel, PowerPoint).
• Basic graphic design interest.
• Proficient organizational and multitasking abilities.

Physical Requirements

• Occasional lifting of supplies or set-up (up to 25 lbs.).
• Works in a computer-based environment requiring extended periods of sitting and consistent hand/finger dexterity for typing and data entry.

Work Environment

• Primarily in-office role with standard business hours.
• May require evening or weekend work depending on employee events.
• Required PPE includes company-provided safety glasses and employee-provided steel-toed footwear; additional PPE as needed.