Office Clerk- Temporary

About the role

The South Portland School Department is seeking a temporary clerk to support the Adult Education department from October 12, 2026 through approximately February 12, 2027. The role provides administrative support to the Director and staff, including reception duties, data entry, file maintenance, supply ordering, photocopying, event assistance, and direct interaction with adult students.

Responsibilities

• Serve as the receptionist: make and receive telephone calls, take messages, check voicemail and email, greet visitors.
• Use WhatsApp and email daily to communicate with students and respond to inquiries.
• Provide administrative support to the Director and Program Coordinators; schedule student appointments using Calendly and WhatsApp.
• Serve as a certified proctor for the computer‑based CASAS test for prospective and current students.
• Complete intake paperwork with prospective students.
• Enter student intake and attendance data in the online adult education database.
• Maintain confidential student paper files and other files.
• Order and track spending for office and instructional supplies using purchase orders and the MUNIS system.
• File and organize receipts in electronic drive.
• Keep office supplies organized.
• Assist teachers with photocopy requests.
• Drop supplies off for teachers at the two offsite locations.
• Help with events such as student/staff celebrations.
• Evening hours required: one evening per week until 6 pm (schedule to be agreed upon).
• Additional duties as required by the Director or designee.
• (Other duties may be assigned.)

Requirements

• High school diploma or equivalency (GED/HiSET).
• Previous administrative experience in a school or organization serving adult students is preferred.
• Ability to speak one or more of the following languages is a plus: Portuguese, French, Spanish.

Skills

• Willingness to learn and regularly use a student information system (SIS).
• Willingness to become a CASAS proctor via online certification and testing as requested.
• Proficiency in Google Suite tools.
• Experience with spreadsheets in either Excel or Google Sheets.
• Ability to communicate clearly and concisely, both orally and in writing.

Pay

$25.50 per hour.

Schedule

Work week: 32 hours per week. Position runs from October 12, 2026 to February 12, 2027 (approximately 18 weeks). Evening hours required: one evening per week until 6 pm (schedule to be agreed upon).