Office Clerk (Office of Licensing)

Responsibilities

• Email Daily Muster to Patricia
• Process Administrative Fine FedEx weekly/biweekly
• Maintain logs, Monthly Travel Record, and all travel updates
• Update Work Force records (director changes, email changes, etc.)
• Clearing House: Look up BGS to assist Specialist & Supervisor
• Prepare and submit HHS Summary Report (due on the 1st of every month)
• Generate Law Enforcement Report for Family/Daycares information
• Screen and transfer calls
• Maintain documents and log system on Share Drive up to date
• Check voicemail and emails throughout the day
• Handle complaint intake
• Prioritize work assignments as required
• Prepare interview packets and schedule meeting rooms
• Manage Providers Training Certificates and Register List
• Record meeting minutes (assigned by Supervisor)

Requirements

• Knowledge of general office procedures and practices
• Knowledge of correct grammar usage
• Knowledge of basic arithmetic
• Ability to prepare reports and correspondence
• Ability to plan, organize, and coordinate work activities
• Ability to develop and implement office procedures
• Ability to follow instructions
• Ability to review data for accuracy and completeness
• Ability to perform basic arithmetical calculations
• Ability to communicate effectively
• Ability to establish and maintain effective working relations with others

Schedule

Monday to Friday, 8:00 AM to 5:00 PM

Additional Information

Dress code: Professional attire