Office Clerk II
Greece Central School District · Rochester, NY · 1 mo ago
Administrative$20.25/hrFull-time
We need to output HTML fragment with sections for headings where content exists. Use for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title. We need to include only sections with real specific content.
Let's parse the posting.
Key info:
- Greece Central School District believes diversity etc. That's maybe "About the role" or mission statement.
- Salary: $20.25/Hour Minimum Bargaining Unit (click here for contracts): Teamsters Contract Report Times: 8:00 a.m. - 4:30 p.m. Daily Hours: 8.5 (7.5 Paid) Work Year: 52 Weeks Supervisor: Director of Professional Learning Civil Service Title: Office Clerk II (Competitive NY HELPS)
- Minimum Requirements: list.
- Special requirement: valid license to operate a motor vehicle in NYS.
- This title is part of NY HELPS program etc.
- Desired Qualifications: list.
- Position Summary/Responsibilities: long paragraph with duties.
- Other Duties And Responsibilities As Assigned.
- Questions regarding this posting should be directed to: contact info.
- All new employees must be fingerprinted and cleared... (maybe not needed? It's boilerplate? It's a requirement but maybe we keep as part of Requirements? It's a condition of employment; could be included in Requirements or maybe as a note. The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The fingerprint requirement is not exactly boilerplate; it's a condition. Might keep as part of Requirements or a separate note. But we can include under Requirements.
- Non-discrimination statement is EEO boilerplate; remove.
- "To find out more about what Greece Central School District has to offer our employees, please click here." is boilerplate; remove.
We need sections: About the role (maybe the mission statement). Responsibilities (the Position Summary/Responsibilities). Requirements (minimum requirements + special requirement + fingerprint?). Qualifications (desired qualifications). Skills (maybe part of desired qualifications? Could be separate but we have desired qualifications includes skills. Could put under Skills. But we have both Qualifications and Skills sections; we need to decide based on content. The posting has "Desired Qualifications" list includes skills. Could treat that as Skills section. Qualifications could be the minimum requirements (education/experience). But the instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can map:
- About the role: mission statement about diversity etc.
- Responsibilities: Position Summary/Responsibilities.
- Requirements: Minimum Requirements + special requirement (license) + fingerprint requirement maybe.
- Qualifications: maybe the NY HELPS program details? Or maybe we treat "Desired Qualifications" as Qualifications. But we also have Skills separate. Could split desired qualifications into Qualifications (education/experience) and Skills (specific competencies). However the posting already has Minimum Requirements (education/experience) and Desired Qualifications (skills). So we can map:
Requirements: Minimum Requirements (education/experience) + special requirement (license) + fingerprint.
Qualifications: Desired Qualifications (maybe treat as Qualifications). But we also have Skills section; we could split desired qualifications into Skills (the list of competencies) and maybe Qualifications left empty? But we need to avoid empty headings. So we need to decide which sections to include.
We have content for:
- About the role: yes.
- Responsibilities: yes.
- Requirements: yes (minimum requirements, license, fingerprint).
- Qualifications: maybe we could treat the NY HELPS program details as Qualifications? But that's more about appointment process. Could be considered Qualifications? Not sure.
- Skills: we have desired qualifications list (organizational skills, communication, Microsoft Office, WinCap, Frontline, AV equipment, willingness to learn). That's clearly skills.
- Benefits: not mentioned besides salary? No benefits described. So we should not include Benefits.
- Pay: we have salary $20.25/Hour. Also mention Minimum Bargaining Unit, Teamsters Contract. That's pay info. So we can include Pay section.
- Schedule: we have Report Times: 8:00 a.m. - 4:30 p.m., Daily Hours: 8.5 (7.5 Paid), Work Year: 52 Weeks. That's schedule info. So include Schedule.
Thus we will have sections: About the role, Responsibilities, Requirements, Skills, Pay, Schedule. Possibly also Qualifications if we have something else; but we could omit Qualifications to avoid empty heading. The instruction: Prefer a few substantive sections over many thin ones. So we can combine Qualifications into Skills or Requirements? But we already have Requirements for education/experience; Skills for desired qualifications. That seems fine.
Thus we will not include Qualifications heading.
Now we need to format:
- Use
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title. We need to include only sections with real specific content.
Let's parse the posting.
Key info:
- Greece Central School District believes diversity etc. That's maybe "About the role" or mission statement.
- Salary: $20.25/Hour Minimum Bargaining Unit (click here for contracts): Teamsters Contract Report Times: 8:00 a.m. - 4:30 p.m. Daily Hours: 8.5 (7.5 Paid) Work Year: 52 Weeks Supervisor: Director of Professional Learning Civil Service Title: Office Clerk II (Competitive NY HELPS)
- Minimum Requirements: list.
- Special requirement: valid license to operate a motor vehicle in NYS.
- This title is part of NY HELPS program etc.
- Desired Qualifications: list.
- Position Summary/Responsibilities: long paragraph with duties.
- Other Duties And Responsibilities As Assigned.
- Questions regarding this posting should be directed to: contact info.
- All new employees must be fingerprinted and cleared... (maybe not needed? It's boilerplate? It's a requirement but maybe we keep as part of Requirements? It's a condition of employment; could be included in Requirements or maybe as a note. The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The fingerprint requirement is not exactly boilerplate; it's a condition. Might keep as part of Requirements or a separate note. But we can include under Requirements.
- Non-discrimination statement is EEO boilerplate; remove.
- "To find out more about what Greece Central School District has to offer our employees, please click here." is boilerplate; remove.
We need sections: About the role (maybe the mission statement). Responsibilities (the Position Summary/Responsibilities). Requirements (minimum requirements + special requirement + fingerprint?). Qualifications (desired qualifications). Skills (maybe part of desired qualifications? Could be separate but we have desired qualifications includes skills. Could put under Skills. But we have both Qualifications and Skills sections; we need to decide based on content. The posting has "Desired Qualifications" list includes skills. Could treat that as Skills section. Qualifications could be the minimum requirements (education/experience). But the instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can map:
- About the role: mission statement about diversity etc.
- Responsibilities: Position Summary/Responsibilities.
- Requirements: Minimum Requirements + special requirement (license) + fingerprint requirement maybe.
- Qualifications: maybe the NY HELPS program details? Or maybe we treat "Desired Qualifications" as Qualifications. But we also have Skills separate. Could split desired qualifications into Qualifications (education/experience) and Skills (specific competencies). However the posting already has Minimum Requirements (education/experience) and Desired Qualifications (skills). So we can map:
Requirements: Minimum Requirements (education/experience) + special requirement (license) + fingerprint.
Qualifications: Desired Qualifications (maybe treat as Qualifications). But we also have Skills section; we could split desired qualifications into Skills (the list of competencies) and maybe Qualifications left empty? But we need to avoid empty headings. So we need to decide which sections to include.
We have content for:
- About the role: yes.
- Responsibilities: yes.
- Requirements: yes (minimum requirements, license, fingerprint).
- Qualifications: maybe we could treat the NY HELPS program details as Qualifications? But that's more about appointment process. Could be considered Qualifications? Not sure.
- Skills: we have desired qualifications list (organizational skills, communication, Microsoft Office, WinCap, Frontline, AV equipment, willingness to learn). That's clearly skills.
- Benefits: not mentioned besides salary? No benefits described. So we should not include Benefits.
- Pay: we have salary $20.25/Hour. Also mention Minimum Bargaining Unit, Teamsters Contract. That's pay info. So we can include Pay section.
- Schedule: we have Report Times: 8:00 a.m. - 4:30 p.m., Daily Hours: 8.5 (7.5 Paid), Work Year: 52 Weeks. That's schedule info. So include Schedule.
Thus we will have sections: About the role, Responsibilities, Requirements, Skills, Pay, Schedule. Possibly also Qualifications if we have something else; but we could omit Qualifications to avoid empty heading. The instruction: Prefer a few substantive sections over many thin ones. So we can combine Qualifications into Skills or Requirements? But we already have Requirements for education/experience; Skills for desired qualifications. That seems fine.
Thus we will not include Qualifications heading.
Now we need to format:
- Use for each section heading.
- Use - for any list of duties/requirements/benefits.
- Use
for prose.
We need to preserve all substantive information; do not invent or summarize away detail.
We need to remove boilerplate: EEO, navigation, etc.
We need to include contact info? The instruction: remove application instructions. The contact info "Questions regarding this posting should be directed to: Name: Marguerite Dimgba Title: Director, Professional Learning Center Email: Marguerite.Dimgba@greececsd.org" is maybe considered application instructions? It's a contact for questions. Might be considered part of posting but not a duty/requirement. The instruction says remove application instructions. This is not exactly application instruction but could be considered contact. Safer to remove? The instruction: "remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." The contact info is not exactly application instruction but could be considered part of application process. I'd lean to remove it to be safe.
Also remove "All new employees must be fingerprinted and cleared for employment through the NYSED before employment begins." That's a requirement; we should keep as part of Requirements.
Now let's extract content.
About the role: The first sentences: "The Greece Central School District believes that all students benefit from a culture where diversity, inclusion, and equity with excellence are valued. Greece Central School District welcomes stakeholders who can collaborate with other staff to ensure that our policies, regulations, practices, programs and services promote equity, inclusion, and diversity."
We can put that as a
.
Responsibilities: The Position Summary/Responsibilities paragraph (long). We need to keep all details. It's a paragraph with many duties separated by semicolons. We could keep as a
or break into
- for each duty. The instruction: Use
- for any list of duties/requirements/benefits. So we should convert the responsibilities into a list. The paragraph includes many duties separated by semicolons. We'll split into list items.
Let's list duties:
- Academic Resources/ PLC Library;
- Conferences (Non-BOCES, Non-Webreg);
- Employee Evaluations: Assigning employee evaluations to their corresponding supervisor;
- Tuition Reimbursement: Review requests based on contractual requirements;
- TSSF Building Support: AV Support in conference rooms, replenishing supplies in conference rooms;
- Greet and direct visitors to the TSSF to their destination. This includes answering the intercom to open the door to the building;
- Work with in-district and outside groups who have booked rooms for meetings, events, and conferences at the TSSF to ensure that they have supplies, set up, and equipment needed for their event;
- Act as a liaison between these groups and the technology, facilities and warehouse departments to ensure that their needs are met;
- Collaborate with the Director of Professional Learning on Employee Evaluations;
- Tuition Reimbursements and Conference Requests;
- Process (non web reg/BOCES) conference requests in Frontline, make airline reservations, if required and maintain airline budget expenditures, but not the monthly credit card reconciliation;
- Maintain professional library materials and procedures including library online database;
- Open the PLC mail daily, date stamp and distribute to appropriate staff members;
- Process equipment loan reservations for the PLC in the library database;
- Serve as the lead support person for Academic Resources for customers by assisting teachers and other staff members with academic resources (posters, banners, laminating, photo printing, book binding and die cuts). This includes assisting the Director of PLC to update the displays and resources in the Academic Resource Room;
- Assist the Director of Professional Learning with the roll over building based employees evaluations to the current evaluation cycle;
- Run monthly reports on evaluation status, check due dates for various evaluation forms and send targeted communications to ensure timely completion of all evaluations;
- Serve as a secondary point of contact for professional learning registrations and questions;
- Other Duties And Responsibilities As Assigned.
We need to keep all that. We'll make each bullet a
- .
Now Requirements: Minimum Requirements text plus special requirement (license) plus fingerprint requirement.
Minimum Requirements: "Graduation from high school or possession of an equivalency diploma, plus EITHER: Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university; OR, Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR, An equivalent combination of education and experience as defined by the limits of (A) and (B) above.Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications. NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee."
Special Requirement: "If you are appointed, you will be required to possess a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the position."
Fingerprint requirement: "All new employees must be fingerprinted and cleared for employment through the NYSED before employment begins."
Also note: "This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title. At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status."
That's more about appointment process; could be included in Requirements or maybe as a note. It's substantive; we could include under Requirements as additional info. But we already have Requirements section; we can add a bullet about NY HELPS program details.
We'll make a list for requirements.
Now Skills: Desired Qualifications list:
- Strong organizational skills;
- Strong communication and customer service skills to interact in writing and via phone with all levels of users throughout the district as well as vendors and contractors;
- Intermediate competency or higher in creating and editing Microsoft Office and Google Doc documents, particularly Excel/Sheets and Calendar applications and managing and organizing digital documentation;
- Intermediate competency or higher in WinCap and Frontline;
- Basic competency or higher with AV presentation equipment including tv, computers, laptops, projectors;
- Willingness to learn new tasks.
We'll make a
- list.
Pay: Salary: $20
- for any list of duties/requirements/benefits.
- Use
for prose. We need to preserve all substantive information; do not invent or summarize away detail. We need to remove boilerplate: EEO, navigation, etc. We need to include contact info? The instruction: remove application instructions. The contact info "Questions regarding this posting should be directed to: Name: Marguerite Dimgba Title: Director, Professional Learning Center Email: Marguerite.Dimgba@greececsd.org" is maybe considered application instructions? It's a contact for questions. Might be considered part of posting but not a duty/requirement. The instruction says remove application instructions. This is not exactly application instruction but could be considered contact. Safer to remove? The instruction: "remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." The contact info is not exactly application instruction but could be considered part of application process. I'd lean to remove it to be safe. Also remove "All new employees must be fingerprinted and cleared for employment through the NYSED before employment begins." That's a requirement; we should keep as part of Requirements. Now let's extract content. About the role: The first sentences: "The Greece Central School District believes that all students benefit from a culture where diversity, inclusion, and equity with excellence are valued. Greece Central School District welcomes stakeholders who can collaborate with other staff to ensure that our policies, regulations, practices, programs and services promote equity, inclusion, and diversity." We can put that as a
. Responsibilities: The Position Summary/Responsibilities paragraph (long). We need to keep all details. It's a paragraph with many duties separated by semicolons. We could keep as a
or break into
- for each duty. The instruction: Use
- for any list of duties/requirements/benefits. So we should convert the responsibilities into a list. The paragraph includes many duties separated by semicolons. We'll split into list items. Let's list duties: - Academic Resources/ PLC Library; - Conferences (Non-BOCES, Non-Webreg); - Employee Evaluations: Assigning employee evaluations to their corresponding supervisor; - Tuition Reimbursement: Review requests based on contractual requirements; - TSSF Building Support: AV Support in conference rooms, replenishing supplies in conference rooms; - Greet and direct visitors to the TSSF to their destination. This includes answering the intercom to open the door to the building; - Work with in-district and outside groups who have booked rooms for meetings, events, and conferences at the TSSF to ensure that they have supplies, set up, and equipment needed for their event; - Act as a liaison between these groups and the technology, facilities and warehouse departments to ensure that their needs are met; - Collaborate with the Director of Professional Learning on Employee Evaluations; - Tuition Reimbursements and Conference Requests; - Process (non web reg/BOCES) conference requests in Frontline, make airline reservations, if required and maintain airline budget expenditures, but not the monthly credit card reconciliation; - Maintain professional library materials and procedures including library online database; - Open the PLC mail daily, date stamp and distribute to appropriate staff members; - Process equipment loan reservations for the PLC in the library database; - Serve as the lead support person for Academic Resources for customers by assisting teachers and other staff members with academic resources (posters, banners, laminating, photo printing, book binding and die cuts). This includes assisting the Director of PLC to update the displays and resources in the Academic Resource Room; - Assist the Director of Professional Learning with the roll over building based employees evaluations to the current evaluation cycle; - Run monthly reports on evaluation status, check due dates for various evaluation forms and send targeted communications to ensure timely completion of all evaluations; - Serve as a secondary point of contact for professional learning registrations and questions; - Other Duties And Responsibilities As Assigned. We need to keep all that. We'll make each bullet a
- .
Now Requirements: Minimum Requirements text plus special requirement (license) plus fingerprint requirement.
Minimum Requirements: "Graduation from high school or possession of an equivalency diploma, plus EITHER: Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university; OR, Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR, An equivalent combination of education and experience as defined by the limits of (A) and (B) above.Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications. NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee."
Special Requirement: "If you are appointed, you will be required to possess a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the position."
Fingerprint requirement: "All new employees must be fingerprinted and cleared for employment through the NYSED before employment begins."
Also note: "This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title. At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status."
That's more about appointment process; could be included in Requirements or maybe as a note. It's substantive; we could include under Requirements as additional info. But we already have Requirements section; we can add a bullet about NY HELPS program details.
We'll make a list for requirements.
Now Skills: Desired Qualifications list:
- Strong organizational skills;
- Strong communication and customer service skills to interact in writing and via phone with all levels of users throughout the district as well as vendors and contractors;
- Intermediate competency or higher in creating and editing Microsoft Office and Google Doc documents, particularly Excel/Sheets and Calendar applications and managing and organizing digital documentation;
- Intermediate competency or higher in WinCap and Frontline;
- Basic competency or higher with AV presentation equipment including tv, computers, laptops, projectors;
- Willingness to learn new tasks.
We'll make a
- list. Pay: Salary: $20
- for each duty. The instruction: Use