Office Associate

Purpose Of Job

Effectively operate front desk position for distributorship including phones, paperwork and general accounting

Job Components

• Upload and download handhelds on a weekly basis
• Process handheld data in a timely manner
• Maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to IBSA policy and procedure, preparing customer invoices, purchase orders and delivery tickets accurately and timely.
• Maintain and diplomatically collect accounts receivable within budgeted targets for day’s sales outstanding and percent current to 60 days past invoice date.
• Verify deposits to be timely and accurate
• Maintain dealer files
• Back-up computer on a daily basis
• Run End of Month efficiently, accurately and on a timely basis including transmission of operating results, reports and expenses to corporate office in time for month end accounting close and preparation of Distributorship’s financial statements.
• Process and copy (if necessary) mail on daily basis
• Keep office stocked with supplies
• Maintain inventory count and research variations between physical count and accounting records.

Qualifications

• Minimum 1 year Accounts Payable/Accounts Receivable experience
• Basic computer skills required, i.e. Microsoft Word and Excel
• Ability to collect past due accounts without loosing client relationship.
• Excellent phone skills
• Minimum 1-year accounting or bookkeeping experience including appreciation of basic audit procedures
• Preferably in wholesale distribution industry.
• Touch ten key ability