Office Assitant - Unpaid/Volunteer

Description

Position Summary

Provide administrative support to the Administrative Team. Assist with daily office operations, documentation, and organizational tasks. Flexible volunteer schedule; minimum 6–10 hours per week preferred.

Key Responsibilities

• HR & Administrative Support
• Auxiliary with updating and organizing administrative documents (Employee Handbook, SOP Manual, Resident Manual)
• Support HR filing, personnel document organization, and compliance record maintenance
• Help with data entry, spreadsheets, and tracking administrative information
• Draft letters, memos, and communications as needed
• Auxiliary with outreach materials for community partners and donors
• Organize digital files in Google Drive
• Auxiliary with event preparation support for fundraising events
• Facilities Support
• Auxiliary with office supply inventory and ordering needs
• Auxiliary with organizing filing systems, maintenance logs, and facility documentation
• Auxiliary with scheduling of facility appointments and vendor visits
• Auxiliary with preparing memos and notices related to facility updates
• Auxiliary with maintaining organization of facility-related digital files
• General Office Responsibilities
• Answer phones and greet visitors when needed
• Auxiliary with scanning, copying, printing, and preparing packets
• Maintain a clean and organized office environment
• Auxiliary with special projects assigned by the Administrative Team
• Maintain confidentiality and professionalism at all times

Requirements

• Must be 18 or older
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality
• Basic computer skills (Google Drive, Microsoft Office)
• Strong communication skills
• Ability to work independently and follow instructions