Office Assistant Specialist - Billing

About the role

This examination is being given to fill multiple vacancies at San Joaquin General Hospital and to establish an eligible list to fill future vacancies.

Responsibilities

• Provides specialized and complex information, including specific program-related information, to managers, patients, clients, outside agencies and others;
• Researches difficult and complex issues;
• Completes complex forms for the purpose of documenting specialized program-related information;
• Searched for, received and explained complex rules, regulations, policies, procedures and technical office operations;
• Interprets and applies external laws, regulations, ordinances and policies as they relate to clerical/technical/financial functions;
• May issue complex documents;
• Provides customer service in a calm, helpful and effective manner.

Requirements

• Gathers, processes and maintains specialized and complex information related to departmental operations;
• Asked in-depth questions of patients, clients, and others;
• Identifies customer needs and seeks to match those needs with program services;
• Codes, files and retrieves documents and records using various alphabetical, numerical, coded and computerized filing systems;
• Researches, compiles, maintains and processes statistical, financial and/or other numerical data to support specialized office functions;
• Coordinates and/or performs routine work related to personnel, payroll, budgetary, purchasing, inventory, and/or other administrative functions;
• Performs complex accounts payable/receivable and billing procedures, applying advanced knowledge of technical program requirements;
• Maintains ledgers and accounts;
• Enters data into worksheets;
• Matches invoices with orders, reviewing and verifying for completeness, accuracy, and appropriateness as assigned;
• Computes, collects and receipts monies and fees, including large sums;
• Adjusts accounts within limits of authority;
• May develop and maintain spreadsheets and databases, either by hand or computer;
• Maintains data and develops reports for budget purposes.

Qualifications

• Advanced office practices and procedures;
• Standard clerical accounting methods and practices;
• Principles of planning and organizing work;
• Methods of researching, gathering, organizing and reporting data;
• Personal computer systems and general office computer software;
• Public relations techniques;
• Advanced interviewing techniques;
• Advanced filing and record keeping systems;
• Complex correspondence and report formats;
• Arithmetical operations related to advanced clerical/technical/financial processes;
• Basic principles of training and supervision;
• Advanced cash handling procedures.

Skills

• Research, interpret and apply complex laws/regulations, court orders, program policies/procedures, and third-party rules/requirements related to specialized clerical activities;
• Evaluate and establish priorities;
• Gather, organize, input and maintain complex information, including financial or program-specific data;
• Provide/obtain detailed information to/from others, even in difficult situations;
• Utilize advanced office procedures and equipment;
• Follow complex oral and written procedures and directions;
• Establish and maintain effective working relationships with others;
• Communicate effectively with others;
• Write clearly and legibly;
• Perform advanced arithmetical operations;
• Lead or supervise others.

Benefits

San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

Pay

Approximate Salary $4,011.99 - $4,876.61/month

Schedule

Full-Time