Office Assistant / Receptionist (PRN)

Stevens & Lee is a full-service law firm among the 200 largest in the country, with 230 lawyers across 19 offices. Our team provides strategic and practical legal counsel at regional and national levels, focusing on solving clients' most complex problems and delivering an exceptional client experience. The firm is part of The Stevens & Lee Companies, a platform of affiliated professional service firms offering legal, investment banking, financial advisory, insurance risk management, public affairs, and government consulting services.

About the role

We are seeking a professional, personable, and detail-oriented Office Assistant to provide administrative support and ensure the smooth operation of the front office. This role involves creating a welcoming environment for clients, visitors, and staff in a fast-paced setting.

Responsibilities

• Greet clients and visitors warmly, ensuring they feel comfortable and directing them to the appropriate attorney or department.
• Provide administrative support, including filing, faxing, photocopying, and organizing legal documents.
• Sort and distribute incoming mail, deliveries, and packages; prepare outgoing mail and couriers.
• Maintain a high level of confidentiality and professionalism in all dealings with clients, documents, and sensitive information.
• Assist legal assistants and paralegals with scheduling meetings, filing documents, and other clerical tasks.
• Ensure the reception area is presentable and maintains a professional and welcoming atmosphere.
• Handle other projects as assigned.

Skills & Competencies

• Strong verbal and written communication skills.
• Excellent interpersonal skills.
• Proficient with office equipment (phone systems, copiers, fax machines).
• Strong organizational skills and ability to prioritize tasks.
• Attention to detail and ability to multitask in a fast-paced environment.
• Professional appearance and demeanor.
• Ability to work with individuals at all levels across the firm.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Word, PowerPoint, and Excel.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree is a plus.
• Previous experience as a receptionist, administrative, or customer service role is preferred.
• Experience working in a law firm or legal setting is a plus.

Job Type: Full-time, 40 hours/week onsite. FLSA Classification: Non-Exempt. Reports to: Human Resources. Location: Princeton, NJ.

Pay

$22–$25/hour.