Office Assistant - Metro Jail

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate like closing note, contact info? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The posting includes "Please note that this posting closes at 3:00 pm on the date listed above. If you have questions regarding this position, please contact Jonny Matich, Principal, at (385)-270-1141 or email jmatich@graniteschools.org". That's contact info, which is application instructions? Probably remove. Also "Hours per week: 29 hours" is schedule info, so we can include Schedule section. "This job is will be in a jail setting." That's working environment. Could be part of Working Environment but we don't have a heading for Working Environment; we have Benefits, Pay, Schedule. Could include under Responsibilities? Might be better to include under Responsibilities as a note about environment. But we need to follow headings list; we can create sections only if we have content. We have Responsibilities (essential functions). We have Requirements (Required Education And Qualifications, Required Prior Experience). We have Qualifications? Might be overlapping. We have Skills (Required Knowledge And Skills). We have Benefits? Not mentioned. Pay? Salary Schedule ESP (84) Lane Placement F Contract Length Hourly Only FLSA Classification Non-exempt. That's pay info. So we can include Pay section with that info. Schedule: Hours per week: 29 hours. Also maybe contract length? Already in Pay. So schedule section with hours per week. We also have Working Environment: General office conditions. May be exposed to illness. This position works in a jail setting. Could be part of Responsibilities? Might be better as its own section but not in allowed headings. Could fold into Responsibilities or Requirements? Probably include under Responsibilities as a note. We must not create sections with filler like "commensurate with experience". We have specific content. We need to use

for section headings. Use

• for any list of duties/requirements/benefits. Use

  for prose. We need to preserve all substantive information. So we need to extract essential functions list, required education, required prior experience, knowledge and skills, decision making, interactions, supervisory responsibility, budget responsibility, working environment, physical requirements. We need to format as HTML. Let's decide sections: - About the role: maybe job summary. The posting has "Job Summary The Adult Education Office Assistant is a versatile position supporting Adult Education programs. Attendance, physical presence, and timeliness are required and are essential functions of this position." That's about the role. So we can have About the role section with that paragraph. - Responsibilities: Essential Functions list. - Requirements: Required Education And Qualifications, Required Prior Experience. - Qualifications: maybe not needed separate; but we could combine with Requirements. However we need to avoid thin sections. Could merge Requirements and Qualifications into one? But we have separate headings allowed. We could have Requirements covering education, experience, and maybe knowledge/skills? But we also have Skills heading for knowledge and skills. So we can have: - Requirements: Education and Prior Experience. - Skills: Knowledge and Skills. - Pay: Salary Schedule, Lane Placement, Contract Length, FLSA Classification. - Schedule: Hours per week. - Working Environment? Not in allowed headings. Could put under Responsibilities as a note, or maybe under About the role? Better to add a section "Working Environment" but not allowed headings list. The instruction says use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It implies we should only use those headings. So we must not create other headings. So we need to fit working environment into one of those. Perhaps under Responsibilities as a bullet about environment. Or under About the role. - Physical Requirements: could be under Responsibilities or maybe under Requirements? Probably under Responsibilities as a bullet. We must not invent sections like Benefits if not present. So we omit Benefits. We must not include headings with filler. So we will include only those sections with substantive content. Let's extract content: Job Summary: "The Adult Education Office Assistant is a versatile position supporting Adult Education programs. Attendance, physical presence, and timeliness are required and are essential functions of this position." Essential Functions list: - Manage student data in UASIS, MyGED - Create and complete registration materials - Input student information and use database to create rolls, reports, and schedule classes - Request student transcripts and keep accurate student files - Work with the site coordinator to schedule rooms, print rolls, register students, and collect fees - Answer phones and assist students and teachers - Make appointments for coordinator and counselor - Administer Placement and Post Tests to students as needed - Other duties as assigned Non-Essential Functions: Other duties as assigned (duplicate). We can ignore duplicate. Required Education And Qualifications: "High school diploma or equivalent Some College Experience Preferred" Required Prior Experience: "None Required" Required Knowledge And Skills list: - Ability to accurately type 35 wpm - Proficient in spelling, punctuation and grammar - Professional attitude and appearance - Dependable - Organized - Strong communication skills - Knowledge of Microsoft operating programs - Ability to handle multiple tasks and distractions while maintaining confidentiality - Adept at learning new computer programs Assigned Decision Making: "Make decisions within guidelines. Handles routine daily problems. Refers difficult questions to a higher authority" Interactions With Others: "Positive interaction of students, teachers, support personnel, parents, and administrators." Supervisory Responsibility: "NA" Budget Responsibility: "NA" Working Environment: "General office conditions. May be exposed to illness. This position works in a jail setting" Physical Requirements: list. We need to preserve all substantive info. So we need to include physical requirements as well. We could put physical requirements under Responsibilities as a bullet list. But we also have decision making and interactions; those could be under Responsibilities or Requirements? Might be better to have a section "Responsibilities" covering essential functions, decision making, interactions, supervisory, budget, working environment, physical requirements. That would be a big list. Alternatively, we could have separate sections: Responsibilities (essential functions), Requirements (education, experience), Skills (knowledge/skills), Pay, Schedule. And then we could include decision making, interactions, supervisory, budget, working environment, physical requirements under Responsibilities as additional bullets. That seems okay. Now we need to format. We'll produce:

  About the role

  The Adult Education Office Assistant is a versatile position supporting Adult Education programs. Attendance, physical presence, and timeliness are required and are essential functions of this position.

  Responsibilities

  • Manage student data in UASIS, MyGED
  • Create and complete registration materials
  • Input student information and use database to create rolls, reports, and schedule classes
  • Request student transcripts and keep accurate student files
  • Work with the site coordinator to schedule rooms, print rolls, register students, and collect fees
  • Answer phones and assist students and teachers
  • Make appointments for coordinator and counselor
  • Administer Placement and Post Tests to students as needed
  • Make decisions within guidelines; handles routine daily problems; refers difficult questions to a higher authority
  • Interact positively with students, teachers, support personnel, parents, and administrators
  • Work in general office conditions; may be exposed to illness; this position works in a jail setting
  • Physical requirements: speak and/or hear; frequently stand, walk, reach with hands and arms, stoop, kneel, crouch; occasionally use hands to handle/feel, occasionally climb or balance; specific vision abilities: close, distance, color, peripheral, depth perception; able to stand/sit for long periods; able to lift/move up to 20 lbs
  • Other duties as assigned

  Requirements

  • High school diploma or equivalent; some college experience preferred
  • No prior experience required

  Skills

  • Ability to accurately type 35 wpm
  • Proficient in spelling, punctuation and grammar
  • Professional attitude and appearance
  • Dependable
  • Organized
  • Strong communication skills
  • Knowledge of Microsoft operating programs
  • Ability to handle multiple tasks and distractions while maintaining confidentiality
  • Adept at learning new computer programs

  Pay

  • Salary Schedule: ESP (84)
  • Lane Placement: F
  • Contract Length: Hourly Only
  • FLSA Classification: Non-exempt

  Schedule

  Hours per week: 29 hours

  We must ensure no duplicate lines. We included "Other duties as assigned" both in essential functions and as a bullet; we can keep one. We have it in essential functions list; we can keep that bullet and not duplicate elsewhere. We already have "Other duties as assigned" as a bullet under Responsibilities. Good. We need to ensure we didn't include any boilerplate like contact info, closing note, etc. We removed those. Check for any repeated lines: We have "Other duties as assigned" only once. Check for any mention of "Job Title", "Department", "Supervisor", etc. We omitted those as per instruction not to repeat job title as heading and not to put Job ID/requisition numbers as headings. We omitted those metadata. Good. Check for any mention of "Last Review Date January 2021". That's metadata; we omitted. Check for "FLSA Classification Non-exempt" we included under Pay. Check for "Physical Requirements – Not Limited To The Following" we turned into a bullet. Check for "Note: The list of essential and marginal functions and of physical requirements is not exhaustive..." we omitted as boilerplate. Check for "Reasonable accommodations may be made..." we omitted as boilerplate? It's about accommodations; could be considered substantive? It's a statement about accommodations. Might be considered boilerplate but it's about ADA. The instruction says remove EEO/equal-opportunity/scam-warning boilerplate. This is about reasonable accommodations, which is related to EEO. Likely remove. We removed. Check for "To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodations." That's also boilerplate; remove. Check for "Physical, punctual, reliable, and predictable regular attendance is an essential job function..." we omitted? Actually we included attendance in About the role? We mentioned attendance, physical presence, timeliness are required. That's from Job Summary. The sentence about physical, punctual, reliable, and predictable regular attendance is an essential job function is similar; we could include but it's somewhat redundant. We might keep it as part of About the role or Responsibilities. But we already have attendance mentioned. Could add a bullet about regular attendance. However we must not invent filler. It's substantive. Let's add a bullet under Responsibilities: "Maintain physical, punctual, reliable, and predictable regular attendance". But we already have attendance mentioned in About the role. Might be okay to add. But we need to avoid duplication. We could incorporate