Office Assistant (Jamaica Family Care)

Essential Functions

• Takes messages and performs typing and clerical needs for the DDS Department.
• Completes research and monitors office supplies and equipment.
• Maintains accurate ledgers and submits financial and statistical reports.
• Communicates with program staff about inaccuracies and monitors resubmissions.
• Prepares and submits program requests for approval.
• Attends meetings relevant to fiscal matters and performs clerical functions for multiple programs.
• Establishes and maintains files and records according to agency regulations.
• Gathers and distributes employee time sheets.
• Attends meetings, seminars, and job fairs as assigned.
• Maintains a neat and organized environment in the DDS office.
• Maintains and follows up on maintenance work orders.

Qualifications

• Awareness of and sensitivity to cultural and socioeconomic characteristics of persons and population served.
• Bilingual preferred, minimum Associate Degree, with 2 years business/administrative training or experience.
• Computer literate with knowledge of MS Word, Excel, PowerPoint, & Outlook.
• Accurate typing skills (Min. 40wpm).
• Pleasant telephone manner and attention to detail.
• Able to work in a fast-paced environment while maintaining a positive demeanor.
• Excellent organizational, time management, and interpersonal skills.
• Experience working in customer service.
• Respect and consideration for the individuals being served.