Office Assistant in Special Education Department

Administrative$18–$25/hrFull-time

To assist in the smooth operation of the Special Education department, which allows the department to serve students and families more effectively.

3 days per week, temporary position.

High School Diploma
Excellent communication skills
Ability to use and understand software including but not limited to spreadsheets, document sharing, and databases
Ability to handle confidential and sensitive information with integrity and discretion

Submit Central Office work orders as needed
Maintain confidentiality of the personal and educational information of the Special Education Department, students, staff, and FM District
Keep office equipment in good working order
Distribute incoming and outgoing mail
Send and receive paperwork from special education teachers across the district; scanning and sending confidential paperwork in a timely manner to parents and special education team members
Ordering and overseeing all supplies that are bought from the general budget
Working with staff in the receiving of requests; obtaining director's signature for approval; order supplies and then coordinate distribution of supplies
Maintain adequate supplies and forms for special education office use
Filing (and scanning) all special education paperwork:
- Access and maintain central office student files for pertinent or requested information
- Keep file room organized; move files around as needed
- Manage discharged files
- Manage all requests for special education records (other schools, students who have graduated and now want their records, social security office requests)
Managing / Updating the department webpage
Assisting department secretary with Medicaid paperwork

$18-$25 hourly

Reports to: Special Education Director
Works in coordination with: Administrative Assistant, Student Service Coordinators, Special Education Director

Performance of this job will be evaluated by the Director of Special Education.

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