Office Assistant II

About The Job

General Summary of Position

Performs a variety of assigned clerical and patient care duties essential to the daily operations of the assigned department. Duties may vary by department and/or site and may include:

• Patient registration
• Patient scheduling
• Coinciding the physician order re-certification process
• Insurance verification and coordination of services for patients
• Charge entry and reconciliation functions and co-payment and daily cash receipt responsibilities.
• Affixing medical record operations on a daily basis
• Greeting and escorting patients
• Completing patient set-ups
• Turning over patient rooms
• Ensuring that the exam room is properly cleaned and prepped.
• Assisting with medical record operations on a daily basis
• Greeting and assisting patients on the telephone and in person by triaging patient inquiries and concerns to appropriate clinical and non-clinical team members.
• Promptly answering assigned extensions using the correct salutation and following script and completing patient reminder calls.
• Processes and procedures as assigned.
• Completes the preliminary intake efficiently, accurately, and completely; performs patient updates scanning registration, patient scheduling of initial and follow-up appointments based on insurance guidelines and messaging in the department's practice management (PM) system (if applicable), electronic health record (EHR) or electronic medical record (EMR) depending on department/site.
• Performs insurance verification to ensure accuracy of clean claim(s) submission.
• Congeniality with the billing portion of the PM system to include: guarantor information, benefit information, insurance information, insurance priority, episode of care information, open HMO referrals, alternate insurances, and system notes (if applicable).
• Functions as an insurance liaison to include; accurate verifications, precise case management, validation, and completion of authorizations and retrieval of denials.
• Completes and/or ensures accurate collection of patient payments and payment reconciliation via EMR payment log, completes charge entry reconciliation, prepares of bank deposits, and cash receipt logs as assigned.
• Runs daily and weekly EMR administrative reports for clinic; manages `At a Glance Alerts' and reports in EMR systems; manages/reconciles reports (not in EMR) (Task List Unbilled Report etc).
• Assembles financial paperwork and medical record paperwork for physicians and/or clinical team; assists patients with completing of required office forms; reviews all patient information for accurateness and completeness and witnesses all financial forms as required.
• Communicates duplicate or multiple medical record accounts to appropriate medical records personnel for merging.
• Maintains waiting area in clean and neat condition restocking materials as needed.
• Maintains administrative supplies and keeps administrative supplies at par levels.
• Responds to all payer-specific questions from patients and clinical providers as appropriate.
• Participates in administrative team connections with referring physician practices in order to establish positive relationships to maintain and increase referrals and site productivity.
• Demonstrates the ability to successfully train and oversee team members in Office Coordinator/Supervisors absence.
• Helps to resolve conflict with effective verbal and written communication in an appropriate manner.
• Directs guides and mentors associates to carry out tasks created by administrative leadership and clinical leadership.
• In the Outpatient Sites: Assists with patient registration systems and assists with patient scheduling and scanning of patient care administrative documents in electronic medical record (EMR) systems. Performs insurance verification and coordinates services/authorizations for patients and collects co-payments and performs daily cash receipt responsibilities.
• In the Physician Centers Only: Registers and schedules patients for a variety of different physician specialty clinics as well as modifying physician schedules upon request. Works closely with Patient Insurance Specialists, secretaries, and nurses to coordinate and schedule procedures and clinics.

Primary Duties And Responsibilities

Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards.

Complies with governmental and accreditation regulations.

Greets and assists patients on the telephone and in person by triaging patient inquiries and concerns to appropriate clinical and non-clinical team members.

Promptly answers assigned extensions using the correct salutation and follows script and completes patient reminder calls.

Processes and procedures as assigned.

Qualifications

• Education
• High School Diploma or GED required or equivalent required and Associate's degree (A.A.) preferred or Bachelor's degree from a college or university in healthcare preferred or related field preferred.
• Experience
• 3-4 years Medical office experience in a rehabilitation setting required or 3-4 years Combination of experience and education. required and 1-2 years 1 year within medstar national rehabilitation network (MNRN) required.
• Knowledge, Skills and Abilities
• Excellent customer service skills and excellent verbal and written communication skills.
• Basic knowledge of Microsoft Office products including Word, Excel, and Outlook.
• Must be a highly organized process oriented individual who has the ability to multi-task, be flexible and be a self-starter.
• Ability to follow instructions and assist visitors and/or patients without compromising safety, service care or efficiency.
• Must be friendly and professional when interacting with patients and visitors at all times.
• Demonstrates teamwork while encouraging open and direct communication with others in a positive manner.

Pay

This position has a hiring range of USD $18.70 - USD $32.72 /Hr.