Office Assistant II #74-26

About the role

The Vacancy, Basic Function, Minimum Qualifications This recruitment is open and promotional, meaning all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams. There is currently one vacancy in secondary education at Monte Vista Independent Study School (8 hours per day, 5 days per week, 11 months per year).

Responsibilities

• Prepare and type letters, memoranda, bulletins, reports, schedules, lists, handbooks, questionnaires, requisitions or other materials from straight copy, rough draft or verbal instructions.
• Compile information and prepare and maintain a variety of records and reports related to assigned programs and activities; review and verify accuracy and completeness of various documents; establish and maintain filing systems; verify and process forms and applications as needed.
• Type letters, lists, memoranda, bulletins, reports, requisitions, flyers, forms or other materials from detailed or rough copy; compose routine correspondence; proof documents for accuracy, completeness and conformance to established procedures.
• Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate.
• Receive, greet and direct visitors; respond to inquiries and provide a variety of general information to personnel, students, parents and the general public related to office, department or program activities, policies and procedures.
• Input data into an assigned computer system; maintain automated records; generate computerized lists and reports as requested; review input and output data for accuracy.
• Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.
• Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.
• Communicate with personnel and outside agencies to exchange information and resolve issues or concerns.
• Maintain inventory levels of office supplies; order, receive and maintain inventory of office supplies.
• Schedule and arrange appointments, conferences and meetings as directed; maintain calendars; make travel arrangements as assigned.
• Process purchase orders and invoices as assigned; monitor office or program expenditures; maintain auditable records.
• Develop and maintain a variety of files and records.
• Substitute for or relieve other office personnel; arrange for repairs or service; receive, count and issue monies; train and assign work to other clerical workers and student aides; schedule and/or coordinate meetings, conferences, travel and appointments.
• Perform related duties as assigned.

Requirements

• Education and Experience: Any combination equivalent to: graduation from high school and two years clerical experience.

Qualifications

• Exam Weight: Supplemental Questions: Qualifying Performance Examination: 5-minute typing at 40 net wpm and Computer Skills Test: Qualifying Written Examination: 50% Qualifications Appraisal Interview: 50%
• Examination Procedures And Information: The Examination Exam Weight Supplemental Questions: Qualifying Performance Examination: 5-minute typing at 40 net wpm and Computer Skills Test: Qualifying Written Examination: 50% The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying. An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list. Examinations and interviews held to create the eligible list will be conducted virtually, using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with an internet connection and basic Microsoft Office Suite Software. The performance examination is tentatively scheduled for the week of July 20th and is qualifying to be invited to the written examination. The written examination is tentatively scheduled for the week of July 27th. All who are successful with the performance and written examination will be invited to the qualification appraisal interview (oral exam) which is tentatively scheduled for the week of August 3rd. You will be notified via email, as indicated on your application, regarding your ability to participate in the examination phase of the recruitment. Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.

Benefits

• Vacation – Holidays – Illness: Employees accumulate twelve (12) days of vacation during the first year of employment, increasing up to twenty-two (22) days beginning the 18th year of service, prorated for part-time, 9, 10, and 11 month assignments. The number of paid holidays per year varies from twelve (12) to fifteen (15) days depending on the work calendar. Employees accumulate twelve (12) days of paid sick leave per year, with unlimited accumulation, prorated for part-time, 9, 10, and 11 month employees.
• Retirement: All employees who are in the classified service and work four (4) hours per day or more are members of the Public Employees' Retirement System (CalPERS) and Federal Social Security. If an employee in the classified service works less than four (4) hours per day they are members of an Alternate Retirement System (PARS) and do not contribute to Social Security. Approximately 7% is deducted from your paycheck for PERS retirement.
• Health & Welfare: The District offers a comprehensive health benefits program for employees who work twenty (20) hours or more per week. This includes medical, vision, dental insurance plans and life insurance for employees. For full-time employees the District pays the employee's health, vision, dental, and life insurance premiums with an employee contribution required for some plans. For part-time employees plans are available on a prorated basis. Dependent coverage is available. See all benefit options here: https://web.nmusd.us/departments/business-services/risk-management/benefits
• Professional Growth: The District encourages employees to pursue professional growth. Professional growth points shall be earned by employee participation while in non-paid status in activities which are employment related. Professional growth points are awarded annually and accumulate at $20 per approved Professional Growth Point and/or tuition and textbook reimbursement up to $500 is also available - limited to one per year.