Office Assistant: Buffalo

About the role

The Senior Administrative Assistant will provide high-level administrative and operational support to executive leadership within a New York State Department Agency. This role supports a fast-paced office environment and requires strong organizational, communication, and multitasking skills. The mission of this agency is to develop and implement policies, programs, and services that support the health and long-term care needs of New Yorkers, promoting dignity, independence, and the ability to age in place. Length of engagement: ASAP – One year with potential for extension. Location: Buffalo, NY 14203. Pay to park.

Responsibilities

• Acting as a key point of contact by answering and routing calls, especially around policies and procedures.
• Managing calendars and coordinating meetings for senior leadership.
• Handling administrative workflows like mail distribution, document management, faxing, and copying.
• Maintaining both electronic and paper filing systems to keep things organized and accessible.
• Preparing correspondence, reports, and general administrative documentation.
• Supporting the closure of incident and complaint records.
• Assisting with general office operations and stepping in where needed.
• Helping onboard or guide other administrative staff when necessary.
• Taking on additional tasks as priorities shift—which happens often in this environment.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience in a professional office environment.
• Ability to handle confidential information professionally.
• Experience working with NYS systems like SFS or Health Commerce System (HCS) is preferred.

Skills

• Strong Microsoft Office skills, especially Word, Excel, and SharePoint.
• Clear written and verbal communication skills.
• Strong attention to detail and ability to manage shifting priorities.

Benefits

• Qualified applicants with chronic medical conditions and/or disabilities receive priority placement.
• Comprehensive medical, dental, and vision insurance coverage available from the first day of the month following 60 days of employment.
• Employees may participate in a 403(b)-retirement plan.
• Weekly pay via direct deposit.

Pay

$24.00 per hour

Schedule

Monday – Friday, 8 am – 5 pm, totaling 37.5 hours a week