Office Assistant

Responsibilities

• Provide general clerical and administrative support to attorneys, paralegals, secretaries, and firm management, as needed
• Handle copying and scanning of documents, case files, and other materials as requested
• Serve as primary backup support for Reception and Office Services
• Maintain legal files and case rooms, including shelf organization and routine inventory support
• Absorb and organize loose files and records
• Perform data entry tasks as needed
• Support the posting and distribution of daily mail
• Maintain cleanliness and organization of supply and copy areas
• Perform light kitchen duties, including brewing coffee, loading and unloading dishwashers, wiping down counters, and periodically cleaning out the refrigerator
• Set up offices and workspaces for new hires
• Assist with furniture setup for new and existing office spaces
• Aid with special and miscellaneous projects, as assigned

Requirements

• At least 1 year of customer-facing experience working in an office environment; prior experience in a law firm is a plus
• High School diploma required
• Ability to use necessary computer applications including Microsoft Office Suite (Word, Outlook, Excel, etc)
• Strong organizational skills with excellent attention to detail
• Excellent listening, verbal, and written communication skills
• Ability to multitask, prioritize, and remain composed in a dynamic environment
• Adaptable in dealing with multiple situations and assignments while maintaining a positive, professional, and approachable attitude and demeanor
• Exceptional reliability, punctuality, and professionalism
• Ability to lift and move up to 50 lbs.

Qualifications

• Exceptional organizational and time management skills
• Detail-oriented with strong attention to detail
• Proficient in Microsoft Office Suite
• Ability to work independently and as part of a team
• Positive attitude and ability to handle multiple tasks simultaneously

Skills

• Customer service skills
• Administrative support skills
• Document management and filing
• Light kitchen duties
• Office setup and maintenance
• Special project coordination

Benefits

The Firm offers a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities.

Pay

$41,000 - $48,000 (based upon years of experience)

Schedule

Full-time on-site (40 hours per week)