Office Assistant

About the opportunity

Weintraub Tobin's Sacramento office is seeking a full-time on-site (40 hours per week) Office Assistant. The successful candidate must be able to multi-task in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to quality client service. This is a great opportunity for an early career, highly organized, and results-driven professional to join an established, reputable, and growing law firm.

Responsibilities

• Provide general clerical and administrative support to attorneys, paralegals, secretaries, and firm management, as needed
• Handle copying and scanning of documents, case files, and other materials as requested
• Serve as primary backup support for Reception and Office Services
• Perform document indexing and maintain electronic tracking of files
• Maintain legal files and case rooms, including shelf organization and routine inventory support
• Assist with collecting and organizing loose files and records
• Perform data entry tasks as needed
• Support the posting and distribution of daily mail
• Maintain cleanliness and organization of supply and copy areas
• Perform light kitchen duties, including brewing coffee, loading and unloading dishwashers, wiping down counters, and periodically cleaning out the refrigerator
• Set up offices and workspaces for new hires
• Assist with furniture setup for new and existing office spaces
• Assist with special and miscellaneous projects, as assigned

Education and experience

• At least 1 year of customer-facing experience working in an office environment; prior experience in a law firm is a plus
• High School diploma required
• Ability to use necessary computer applications including Microsoft Office Suite (Word, Outlook, Excel, etc.)
• Strong organizational skills with excellent attention to detail
• Excellent listening, verbal, and written communication skills
• Ability to multitask, prioritize, and remain composed in a dynamic environment
• Adaptable in dealing with multiple situations and assignments while maintaining a positive, professional, and approachable attitude and demeanor
• Comfortable working independently while collaborating closely with a team
• Exceptional reliability, punctuality, and professionalism
• Ability to lift and move up to 50 lbs.

Pay

$41,000-$48,000 (based upon years of experience)