Office Assistant

OFFICE ASSISTANT – SACRAMENTO THE FIRM Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities. THE OPPORTUNITY Weintraub Tobin’s Sacramento office is seeking a full-time on-site (40 hours per week) Office Assistant. The successful candidate must be able to multi-task in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to quality client service. This is a great opportunity for an early career, highly organized, and results-driven professional to join an established, reputable, and growing law firm. RESPONSIBILITIES Provide general clerical and administrative support to attorneys, paralegals, secretaries, and firm management, as neededHandle copying and scanning of documents, case files, and other materials as requested. Serve as primary backup support for Reception and Office ServicesPerform document indexing and maintain electronic tracking of filesMaintain legal files and case rooms, including shelf organization and routine inventory supportAssist with collecting and organizing loose files and recordsPerform data entry tasks as neededSupport the posting and distribution of daily mailMaintain cleanliness and organization of supply and copy areasPerform light kitchen duties, including brewing coffee, loading and unloading dishwashers, wiping down counters, and periodically cleaning out the refrigeratorSet up offices and workspaces for new hiresAssist with furniture setup for new and existing office spacesAssist with special and miscellaneous projects, as assigned EDUCATION AND EXPERIEINCE At least 1 year of customer-facing experience working in an office environment; prior experience in a law firm is a plus High School diploma requiredAbility to use necessary computer applications including Microsoft Office Suite (Word, Outlook, Excel, etc)Strong organizational skills with excellent attention to detailExcellent listening, verbal, and written communication skillsAbility to multitask, prioritize, and remain composed in a dynamic environmentAdaptable in dealing with multiple situations and assignments while maintaining a positive, professional, and approachable attitude and demeanorComfortable working independently while collaborating closely with a teamExceptional reliability, punctuality, and professionalismAbility to lift and move up to 50 lbs. EQUAL EMPLOYMENT OPPORTUNITY The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided. Salary range: $41,000-$48,000 (based upon years of experience) NOTE: We are not currently accepting inquiries from recruiters or recruiting agencies. All applications must be submitted directly by the candidates.