Office Assistant

All employees must be aware of the physical condition of the property and conditions that need both immediate and long-term attention.

About the role

UNPHC is Utah’s largest non-profit developer, owner, and manager of affordable housing for low and very low income individuals and families. UNPHC is both a 501(c)(3) tax-exempt organization and a Community Housing Development Organization (CHDO).

Responsibilities

• Process applications for apartments including pre-qualification and selection; ensure all Fair Housing and Non-Discrimination regulations are followed.
• Conduct thorough resident orientation; ensure all residents know who to contact in emergency situations 24-hours/day.
• Show property and vacant apartments to applicants.
• Timely collection of rents and all monies on site; daily deposit and record keeping.
• Attend appropriate meetings, seminars, and workshops as designated.
• Exercise concern for general security and safety of staff and residents.
• Observe maintenance activities, including all contracted services; report problems to supervisor.
• Assist in developing and implementing resident services, activities, and a positive resident-relations program.
• Routinely observe the condition of the property, inside and out, to ensure neatness and security, and for early identification of potential problems.
• Notify supervisor of any property loss or liability related incidents immediately.
• Notify supervisor of any absence from property.
• Other similar duties and special projects as assigned.

Requirements

• Minimum of 1 year experience having worked in an office environment of multi-family rental property preferred.
• Experienced in use of office machines: computer, fax, photocopier, phone systems, etc.
• Experience working with the general public, vendors, and clients.
• Non-profit experience helpful.

Skills

• Demonstrated skills working with seniors and/or special populations.
• Physical ability to conduct inspections and show vacant apartments.
• Prior experience in clerical and administrative functions.

This is a non-exempt position reporting to a Regional Property Manager or Property Manager, and may be either part-time or full-time. Eligible for benefits if working 30 or more hours per week. A valid Utah driver’s license is required, as is the use of a personal vehicle with liability and insurance that can be utilized for UNPHC business, and for which mileage is reimbursed.