Office Assistant

About the role

Do you take pride in a clean, organized file and a job done right the first time? The DeLong Co. is hiring an Office Assistant for our Wholesale Office in Clinton, WI — someone who can keep orders, invoices, and records accurate and on track while delivering friendly, professional service to the customers who come through our door. This is a great fit for someone who enjoys variety, thrives on details, and likes being the go-to person who keeps the office running smoothly. The DeLong Co. has been a trusted partner to farmers and agricultural communities for generations. Our wholesale operations keep customers and sales teams connected and running smoothly — and our office team is at the center of making that happen. As Office Assistant, you'll be a key part of keeping our Wholesale Office accurate, organized, and welcoming. This role offers a path toward Wholesale Office Coordinator or other administrative opportunities within our Wholesale division for team members looking to grow with us.

Responsibilities

• Enter incoming orders received by fax, email, and phone into AGRIS
• Route entered orders into the correct box for loading tickets
• Print backorders from AGRIS, sort into WI, IL, and cancel piles, and cancel out backorders as needed
• Prepare and mail white invoices; email invoices to customers who request electronic delivery; sort green invoice copies by salesperson
• Apply labels to mailings and stuff envelopes
• Alphabetize and file Accounts Receivable documents (orders, BOLs, and yellow invoices) and Accounts Payable invoices
• Complete deposit slips and verify deposits match entries in AGRIS
• Provide counter service for wholesale customers, including waiting on walk-ins
• Fill in on other office duties as needed when a team member is on vacation
• Perform light housekeeping for the office
• Stand and wait on customers at the counter as needed, and sit for long periods while entering orders and filing

Requirements

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Demonstrated attention to detail and accuracy, particularly with order entry, invoicing, and filing
• Strong organizational skills and ability to multitask in a fast-paced office
• Demonstrated communication skills for interacting with customers and staff
• High school diploma or equivalent
• Prior experience with AGRIS or a similar order entry/ERP system (preferred)
• Prior experience in an office, clerical, or wholesale/distribution setting (preferred)