Office Assistant

About the role

The Office Assistant serves as the primary reception and front desk representative for the Corporate Office, providing a professional and welcoming first point of contact for employees, visitors, and external partners.

Responsibilities

• Greeting guests and answering and directing phone calls
• Handling office communications
• Maintaining reception duties
• Providing administrative, clerical, and operational support through meeting coordination, scheduling, event planning, office supply management, and various administrative projects as directed by the Executive Assistant and Senior Leadership

Qualifications

• A High School Diploma or GED is required; an Associate's Degree is preferred
• Minimum of 3-5 years of office administration, receptionist, or administrative support experience
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience using Canva or similar graphic design software to create flyers, invitations, newsletters, and promotional materials preferred
• Experience coordinating virtual meetings using Zoom, Microsoft Teams, or similar platforms
• Strong organizational, time management, and multitasking skills
• Ability to work independently, prioritize responsibilities, and meet deadlines
• Excellent written and verbal communication skills
• Strong customer service and interpersonal skills
• Ability to maintain confidentiality and exercise professionalism in all interactions