Office Assistant

About the role

We are looking for a dependable Office Assistant to support daily administrative operations in English. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping office tasks organized and running smoothly. The role combines reception coverage, clerical support, and basic administrative coordination in a well-organized office setting.

Responsibilities

• Welcome visitors courteously and direct them to the appropriate staff or meeting areas.
• Manage front desk activities, including answering incoming calls and responding to general office inquiries.
• Keep shared spaces such as the office and break room neat, stocked, and presentable throughout the day.
• Monitor supply levels and place orders to ensure essential office materials are always available.
• Coordinate daily lunch arrangements and assist with routine office hospitality needs.
• Prepare and print receipts and other supporting documents as requested.
• Enter information accurately into spreadsheets and maintain simple tracking lists using Microsoft Excel.
• Distribute payments and handle routine clerical tasks such as scanning, filing, and processing daily mail.

Requirements

• Previous experience in an office support, receptionist, or administrative position.
• Comfortable answering inbound calls and communicating clearly in person and through email.
• Proficiency with Microsoft Outlook and basic Microsoft Excel functions.
• Ability to perform data entry accurately and maintain organized records.
• Experience handling clerical duties such as scanning documents, filing, and mail distribution.
• Strong attention to detail and the ability to manage multiple daily tasks efficiently.
• Reliable, detail-oriented, and able to maintain a clean and orderly office environment.