Office Assistant

Contract position based in Deer Park, New York.

About the Role

We are looking for a dependable Office Assistant to support daily administrative operations. This role is ideal for someone who is organized, responsive, and comfortable handling a mix of clerical, customer-facing, and basic financial tasks. The successful candidate will help keep office workflows running smoothly by coordinating communications, maintaining records, and assisting with routine business processes.

Responsibilities

• Manage front-office and administrative activities, including document handling, data entry, filing, and general clerical support.
• Respond to incoming phone calls professionally, direct inquiries appropriately, and relay accurate information to internal teams and external contacts.
• Assist with billing-related activities by preparing records, reviewing basic financial details, and supporting timely processing of office transactions.
• Maintain and update information in CRM platforms, accounting systems, and other business software to ensure accurate and organized records.
• Provide day-to-day support with office programs and internal tools, helping staff complete routine administrative and operational tasks.
• Coordinate communication across departments and contribute to an efficient office environment through clear, timely follow-up.
• Support scheduling, time-related tracking, and other administrative processes required for smooth daily operations.
• Help organize promotional or administrative materials when needed, including support related to digital content or office marketing assets.

Requirements

• Previous experience in an office support, administrative, or clerical role.
• Working knowledge of accounting software systems and familiarity with billing or basic financial processes.
• Experience using CRM platforms and common computer programs in a business setting.
• Ability to handle inbound calls with professionalism and strong customer service awareness.
• Comfortable working with administrative systems such as ADP or similar business applications.
• Strong verbal and written communication skills with careful attention to detail.
• Ability to manage multiple responsibilities, stay organized, and meet deadlines in a fast-paced office environment.