Office Assistant

About the role

Phillips Chevrolet is seeking a full-time Office Assistant to join our award-winning team. We pride ourselves on a fast-paced, upbeat office environment and are looking for self-motivated, organized individuals with great communication skills. With over 50 years in business, 350 employees, and 3 locations, Phillips Auto Group offers long-term job security and growth opportunities in the automotive industry.

Schedule

Monday–Friday, 7:30 AM–4:00 PM (no weekends).

Responsibilities

• Process rebates, reserve statements, and cancellations.
• Prepare and process license plates, title documents, and all titling transactions for local and out-of-state titling.
• Post all titling transactions and monitor corresponding schedules.
• Reconcile daily title issue tracking.
• Represent the dealership professionally to customers and vendors.
• Complete end-of-month accounting requirements as assigned by supervisor.
• Receive liens and car titles.
• Ensure compliance with dealership policies regarding files and office procedures.
• Maintain and review customer files for completeness, accuracy, and timeliness.

Qualifications

• Automotive experience preferred.
• Highly organized with an eagerness to improve.
• Willingness to take initiative.
• Computer literacy, strong writing, and grammar skills.
• Ability to handle multiple tasks efficiently.
• Commitment to providing quality customer service.
• Ability to work effectively with all levels of employees.

Benefits

• Medical and dental coverage.
• 401K Plan.
• Paid time off and vacation.
• Paid holidays.
• Paid training.
• Employee vehicle purchase plans.
• Discounts on products and services.
• Growth opportunities and career development.