Office Assistant

Responsibilities

• Greet and assist visitors, staff, and providers in a professional, courteous, and customer-focused manner.
• Serve as the primary front desk contact for the Executive Office.
• Answer, screen, and triage incoming telephone calls and direct them appropriately.
• Respond to routine inquiries and ensure timely follow-up or escalation as needed.
• Oversight of conference room scheduling, maintaining, and preparing conference rooms for meetings and events.
• Cook up meeting logistics, including room reservations, setup, materials, and catering as needed.
• Process invoices, purchase requests, expense documentation, and other administrative forms.
• Sort and distribute incoming mail, packages, and deliveries and manage outgoing mail as needed.
• Maintain office and conference room supplies and place orders when necessary.
• Prepare, format, and distribute correspondence, reports, meeting materials, and other documents.
• Maintain organized files, records, and office systems, both electronic and paper.
• Affordance calendar coordination and scheduling for meetings and office activities.
• Support office operations by maintaining a clean, organized, and professional reception area and common.
• Maintain visitor logs and support office security or access procedures, as applicable.
• Provide general administrative support to Executive Office leadership and staff as needed.
• Affordance special projects, events, and other duties as assigned.

Qualifications

• H.S. Diploma/GED
• 2+ years receptionist or administrative experience preferred