Office Assistant

Essential Functions and Requirements

• Answers and directs phone calls and takes messages as appropriate
• Greets visitors and directs to appropriate person
• Prepares outgoing faxes and distributes incoming faxes
• Photocopies a broad range of materials
• Schedules meetings and appointments
• Types routine correspondence and prepares files as assigned
• Maintain and order inventory of office supplies
• May pick-up meals for in-house meetings
• Aids in new hire set-up process for office or program
• Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients
• Other duties as assigned or necessary to support the program, office and/or the company

Qualifications

• One year work experience preferably in an office answering phones and providing general clerical support
• Must have excellent phone manner, good arithmetic skills and good spelling, grammar and punctuation skills
• Intermediate level PC skills required, specifically excel
• Excellent organizational skills, interpersonal skills, computer skills and communication skills are a must
• Education or Equivalent Experience: High School Diploma or GED with computer or business courses