Office Assistant

Key Responsibilities

• Greet employees, applicants, customers, vendors, and visitors with professionalism and warmth
• Answer and direct incoming calls promptly
• Serve as a resource for employees and visitors needing information or assistance
• Obtain and scan required visitor documentation (including nondisclosure agreements)
• Manage incoming and outgoing mail and correspondence
• Maintain communication with shift supervisors, warehouse staff, and other plant departments
• Support general office tasks such as filing, scanning, copying, and document organization
• Provide administrative support to the Plant Manager and HR Manager
• Schedule meetings, manage calendars, and reserve conference rooms
• Cook up office events, employee lunches, meetings, and plant activities
• Arrange travel for plant leaders and employees
• Aid in taking on additional HR responsibilities as experience grows
• Handle confidential information with professionalism and discretion
• Create purchase orders and purchase requisitions
• Verify receipt of goods and services and submit invoices for payment
• Reconcile company credit card statements
• Partner with Purchasing, Accounting, and other departments to resolve questions

Qualifications

• High school diploma or equivalent
• 2–3 years of office, reception, or administrative experience
• Professional presence and confidence interacting with employees, leaders, applicants, customers, and vendors
• Strong organization, communication, and time-management skills
• Able to prioritize multiple tasks and take initiative
• Excellent written and verbal English communication skills
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Comfort using online travel and scheduling systems
• Able to follow instructions, solve routine problems, and adapt to changing priorities