Office Assistant

Overview

MG2, an affiliate of Colliers Engineering & Design, is seeking a Part-Time Office Assistant to support daily administrative operations in our Seattle, WA office.

Responsibilities

• Sorting, organizing archive content, and scanning: Manage and process large-format as-built drawings, ensuring documents are organized, accurate, and properly archived.
• Prepare and organize small-format Costco archival records for storage, retrieval, and document preservation.
• Enter and maintain detailed records of archive box contents within database and tracking systems to ensure accurate inventory management and document accessibility.
• Office Services Tasks:
• Stock beverages and upkeep Conference Prep Room.
• Stock supplies, clean and organize workrooms, kitchens, and conference rooms.
• Review conference room reservations daily for client or leadership meetings; ensure conference room is clean and ready for use.
• Serve as a back-up for the front desk, answering and directing callers and greeting guests; assisting employees with conference room availability upon request.
• Serve as a backup on all mailroom duties; shipping, receiving & delivery of packages.
• Assist with meeting setup and clean up including internal events.
• Place orders for breakfast, lunch, or snacks for meetings.
• Assist with employee desk moves and desk reconfigurations.
• Complete various one-off errands.

Qualifications

• 2+ years of relevant experience.
• Strong organizational skills with the ability to prioritize and multi-task.
• This role requires standing for long periods, bending, and lifting up to 25 lbs.
• A valid driver’s license is required.
• Ability to demonstrate sound judgement, be aware of maintaining confidentiality of company projects, and follow best practices for answering and assisting callers.
• Be self-motivated, a team player, skilled at multi-tasking, and able to work with limited guidance.
• Maintain consistent, dependable attendance to ensure daily team coverage and office resources are available to staff.
• Proactively request information when instructions are not clear, or expectations are not understood.
• Strong communication and listening skills; take initiative to assist the Office Services team and staff.
• Effectively manage time and display ability to prioritize assigned tasks appropriately.
• Excited to learn new processes and procedures; and contribute to the success of our team and company.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Pay

$20.28 to $30.24 per hour (depending on qualifications)

What We Offer

• Competitive benefits including but not limited to: Employer provided employee healthcare plan and reduced cost premium plans, life insurance, and short and long-term disability coverage.
• Paid Time Off, 7 paid Holidays, and an additional 3 Floating Holidays.
• Employer sponsored Family Planning Program and employer Paid Parental Leave.
• Learning & Career Development opportunities.
• Employee Wellness and Employee Assistance Program.
• Participation in a 401K program including eligible company match percentage, after waiting period.