Office Assistant

About the role

Maverick Payments is a family-owned, privately held full-service payment provider located in Calabasas, California, offering innovative technology for sales organizations to monetize payments via its white-labeled payments stack, including merchant acquiring services, a proprietary gateway, ACH processing, fraud & chargeback tools, analytics, and other value‑added services. The team spans underwriting, risk management, compliance & legal, technology & product development, on‑boarding, customer support, information technology, and more. Reporting to the VP, Human Resources, the Office Assistant supports the smooth operation of the office and assists with day‑to‑day administrative functions.

Responsibilities

• Supports front desk and lobby operations of the Maverick office and serves as a professional point of contact for incoming visitors and guests.
• Greets visitors, checks them in, and notifies personnel of their arrival.
• Provides general support to visitors, ensuring they are comfortable and connected with the appropriate office personnel.
• Assists with organizing office operations and administrative procedures.
• Helps maintain conference rooms in a clean and orderly condition and assists with room setup for visitors, training sessions, and new hire orientations.
• Assists with incoming and outgoing correspondence, including emails, mail, packages, and deliveries.
• Monitors office, kitchen, and break room supplies and assists with inventory management and ordering.
• Supports coordination of weekly, monthly, and special lunch orders as needed.
• Assists in maintaining office equipment and general office organization.
• Coordinates with building management, vendors, cleaning services, catering, and security personnel as directed.
• Assists with submitting invoices and documentation to accounting for reconciliation.
• Helps submit work orders and schedule repairs for office space and equipment.
• Assists with planning and coordinating office events, celebrations, meetings, and conferences.
• Supports Spirit Squad activities, including meeting coordination, documentation, and event preparation.
• Assists with new hire onboarding activities, including preparing orientation materials, reserving meeting rooms, assembling packets, and coordinating meals as directed.
• Coordinates employee travel arrangements and accommodations as assigned.
• Assists with company communications, calendars, announcements, and other employee engagement activities.
• Supports the Employee of the Month survey process and assists with communications regarding employee recognition programs.
• Assists employees with temporary badge issuance and related documentation as needed.
• Performs general administrative support duties, including filing, data entry, document preparation, scanning, copying, and correspondence.
• Supporting specialized projects on an as-needed basis as directed by Department or Company leadership.
• Other duties as assigned.

Qualifications

• High School Diploma or equivalent.
• 1-3 years of administrative, clerical, receptionist, or office support experience.
• CA Driver's License and registration.
• Preferred Experience working in a fast-paced office environment.
• Experience coordinating meetings, travel arrangements, or office events.

Benefits

• Competitive Salary, Bonuses and Incentives.
• Comprehensive employer sponsored health, vision, and dental insurance programs.
• Paid time off, Paid Sick and Paid Holidays.
• 401K plan with up to a 4% matching contribution.
• Commitment to Career Development and Advancement.
• Employee Recognition Programs & Company Sponsored Events.
• Vibrant Office Culture, Team Building, Birthdays, Work Anniversaries, Snacks, and more!

Pay

$23 - $28/hr.