Office Assistant

About the role

Our very busy law firm is hiring a full‑time Office Assistant to help answer calls and provide general office assistance. You will answer calls from clients, potential clients, attorneys, and the Court and direct callers to the appropriate person. Some travel between offices may be required as needed. Our firm is a dynamic firm of professionals who care about their clients and about each other. We welcome applicants who seek long‑term employment at a firm where they are valued and respected and where growth is encouraged.

Responsibilities

• Handle follow‑up for the legal staff
• Handle day‑to‑day matters for the legal staff
• Make outbound telephone calls to clients and vendors upon team member’s request
• Process incoming mail and documents
• File and scan legal documents
• Schedule Zoom meetings and coordinate the meeting by email with clients
• Open new client files
• Organize office supplies and ensure reception and meeting areas are neat, clean of debris, and presentable for all meetings
• Receive and send packages
• Run general office errands

Requirements

• Reliable transportation
• 1‑3 years of office experience (required)
• Law firm experience desired
• Experience working with an executive is a plus

Skills

• Friendly and caring demeanor
• Excellent telephone and customer/client service skills
• Highly proficient with Microsoft Office products

Benefits

• Paid time off
• 401(k) matching
• Health insurance