Office Assistant

About the role

The Office Assistant is responsible for greeting clients and visitors to the office. This position will be in charge of handling administrative duties, giving clients directions to various parts of the office, contacting employees regarding visitors, answering phone calls and taking messages, and sorting and distributing mail. Bilingual of Chinese Mandarin is preferred.

Essential Duties And Responsibilities

• Manage overall administrative activities for the office
• Responsible for the day-to-day facilities operations including purchasing office supplies, furniture, office equipment, etc.
• Perform administrative work such as typing, filing, sorting, and distributing mail; assist with the preparation of correspondence to clients
• Answering, forwarding, and screening phone calls
• Schedule conferences, appointments, meetings and travel arrangements
• Perform data entry for various systems and databases
• Participate and supervise in a wide range of company projects and events
• Perform other work-related duties as assigned

Skills And Qualifications

• Consistent, professional manner
• Excellent written and verbal communication skills
• Excellent interpersonal and customer service skills
• Competency in Microsoft applications including Word, Excel, and Outlook
• Good time management skills
• Experience with administrative and clerical procedures
• Able to contribute positively as part of a team, helping out with various tasks as required
• Bilingual of Chinese Mandarin or Spanish is preferred

Education And/Or Training

• Associate's or Bachelor's degree in Business Administration, or related field required
• At least 2 years of professional administrative support experience in a professional office environment preferred

Work Conditions

• Office and warehouse environment
• Occasional periods of standing or sitting for extended periods of time
• Required wearing of appropriate PPE
• Exposure to hot/cold weather and loud noises in a warehouse environment
• Frequent computer and telephone use
• Frequent communication with people throughout the day