Office Assistant

Job Summary

HealthTrust Workforce Solutions is seeking an Office Assistant to join their team in the Sunrise, FL office. This is a part-time role, working on Tuesdays, Wednesdays, and Thursdays each week.

Essential Functions

• Mailroom Operations Back-Up
• Contact all recipients of incoming overnight packages
• Receiving office supplies from Staples and securely storing all supplies/boxes in appropriate areas as needed
• Disseminate office supplies to staff and provide copy paper to copy rooms as needed
• Retrieve daily USPS mail from designated mailboxes
• Administer postage to daily outgoing mail as required and bring outgoing mail to mailboxes promptly in time for daily postal pick-ups when feasible
• Deliver all Interoffice Mail to appropriate recipients
• Responsible for toner and copier supplies ordering and changing toner when necessary, including troubleshooting of paper jams or equipment malfunctions
• Responsible for all meeting room set-up requests, including moving tables, chairs and flex wall to accommodate large meetings, including beverage set-ups
• Affords assistance with moving small office furniture and folding tables upon request
• Assists in maintaining and replenishing beverages to Executive offices, conference rooms and training rooms regularly
• Create FedEx labels for various departments upon request
• Replenish coffee supplies daily at all break areas throughout the day
• Replenish kitchen supplies throughout the day
• Ensures kitchen remains clean daily including wiping down inside of microwaves, wiping down kitchen counters and tables, pushing in chairs, including garbage removal as needed
• Other duties as assigned

Knowledge, Skills, & Abilities

• Organization – proactive in prioritizing needs and effectively managing priorities
• Communication – communicates clearly and concisely
• Interpersonal Skills – able to work effectively with other employees, supervisors, and external parties
• Demonstrates knowledge and understanding of organizational policies and procedures
• Basic MS Office computer skills, familiarity with Outlook Email, Calendar functions and familiarity with basic office equipment, including printers/copiers and postage mail equipment

Qualifications

• High School Diploma or GED Equivalent required
• 1 year or more experience working in office environment and/or Customer Service

Physical Demands/Working Conditions

• Exert up to 50 lbs force occasionally, and /or up to 20 lbs frequently
• Requires prolonged sitting some walking, standing, kneeling, repetitive tasks/motions and stretching
• Requires clarity of vision, eye-hand-foot coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment
• Requires the perceiving the nature of sounds at normal speaking levels with or without correction; ability to receive detailed information through oral communication, and to make the discriminations in sound
• Requires normal eyesight to record, prepare, and communicate appropriate reports
• Requires dexterity to type

Benefits

HealthTrust Workforce Solutions offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Note: Eligibility for benefits may vary by location.