Office Assistant

Job Summary

To provide clerical support to faculty members and administrators to enhance the educational environment of the school.

Essential Functions

• Receives visitors, prepares visitor badges, determines nature of business and directs or escorts them to their destination within the school setting.
• Answers telephone to provide information, take message, or transfer calls as necessary.
• Provides clerical support including opening, processing, and distributing mail.
• Performs routine clerical and other duties as needed including but not limited to entering information into computers, laminating, typing, formats and edits routine memos and other standardized documents.
• Copies, files, and updates paper and electronic documents as needed.
• Composes, or transcribes from rough draft, correspondence, bulletins, memorandums, and other material, using a computer.
• Copies and assembles materials as needed by teachers for instruction and instructional displays for administrative and other staff.
• Copies and mails cumulative records to new educational facility for student withdrawals.
• Completes new student registration forms as needed.
• Maintains an inventory of office supplies and performs minor maintenance of office equipment.
• Orders and dispenses school supplies.
• Informs the appropriate person in a timely manner when repairs by specialists or vendors are needed.
• Prepares a list of students who are eligible or ineligible to participate in sports or other extra-curricular activities.
• Enters information on students participating in field trips including parent permission forms and relevant emergency contact information.
• Maintains records on staffing responsibilities for students with disabilities on field trips.
• Schedules appointments, staff meetings, and video conferences as well as updates school's calendar of events as needed.
• Makes appropriate school-wide announcements.
• Affords assistance with general communications to parents, students, the community, teachers, and school administrators.
• Performs other duties as assigned in accordance with school policy, administrative regulations, state and federal laws.

Salary/Wage

Salary/Wage: In accordance with the AFSCME agreement.

Required Documents

• Child Abuse, PA State Criminal History and FBI Fingerprint Clearances as required by PA School Code at time of hire.