Office Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Point of contact for clients and visitors, in person and via-phone.
• Schedules and maintains use of conference rooms, noting special equipment or refreshment requirements.
• Liaison with management, submitting and monitoring maintenance requests.
• Coordinates with parking personnel on new employees.
• Validates parking as appropriate for clients and visitors.
• Organizes office events, including holiday parties, birthday celebrations, and trainings.
• Performs clerical duties including typing, copying, scanning, electronic file maintenance, time entry and expense reports.
• Orders condolence and celebratory flowers and meals as requested.
• Receives, records, and distributes mail and packages; processes outgoing mail and packages.
• Operates and maintains office equipment including copiers, printers, phone and voicemail systems.
• Collaborates with IT and vendors for repairs and maintenance.
• Remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team.

Knowledge, Skills And Abilities Required

• Demonstrated reading, spelling, diction and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree.
• Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact.
• Ability to demonstrate impeccable integrity in confidential matters.
• Accurate typing ability of 35 wpm and comprehensive computer and multi-line telephone experience.
• Demonstrated organizational, prioritization, and attention to detail skills to allow for timely, effective and accurate performance of job duties with little or no supervision.