Office Assistant

About the role

GRID Networks is seeking an experienced, organized, and proactive Office Assistant to support the day‑to‑day operations of our office. The position serves as a key point of contact for employees, visitors, customers, vendors, and building management, and is responsible for keeping the office environment organized, welcoming, and running smoothly. This is a full‑time, in‑office position.

Responsibilities

• Support general day‑to‑day office operations, including front desk reception coverage, office supply & kitchen organization, catering orders, mail and deliveries, etc.
• Purchase office & kitchen supplies, maintaining appropriate stock levels of supplies and food items.
• Complete weekly grocery shopping and other occasional local errands to support office operations.
• Greet visitors, answer incoming phone calls, and deliver excellent service to employees, customers, and guests.
• Coordinate office meetings as needed, including room bookings, catering, and setting up required materials.
• Assist with general office organization and maintenance, coordinating with property management and outside vendors for building‑related matters.
• Help with events, special projects, and other ad‑hoc administrative tasks as needed.
• Prioritize and respond to day‑to‑day requests while managing multiple tasks and changing priorities.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience in an office or administrative role.
• Strong organization skills and attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Strong customer‑service mindset and a professional, welcoming demeanor.
• Ability to prioritize tasks, exercise good judgment, and work independently in a fast‑paced environment.
• Valid driver’s license and access to a reliable personal vehicle for weekly grocery shopping and other local business‑related errands.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.).
• Ability to lift and move packages weighing up to 50 lb as needed.

Preferred qualifications

• Experience scheduling meetings and coordinating travel arrangements.
• Experience maintaining internal tracking systems, such as parking or badging.
• Experience coordinating with facilities teams, property management, and outside vendors.
• Experience providing administrative or executive support.