Office Assistant

Job Summary

The Adult Education Office Assistant supports Adult Education programs. Essential functions include managing student data, creating and completing registration materials, scheduling rooms, registering students, collecting fees, answering phones, making appointments, and administering placement and post tests.

Essential Functions

• Manage student data in UASIS, MyGED
• Create and complete registration materials
• Input student information and use database to create rolls, reports, and schedule classes
• Request student transcripts and keep accurate student files
• Work with the site coordinator to schedule rooms, print rolls, register students, and collect fees
• Answer phones and assist students and teachers
• Make appointments for coordinator and counselor
• Administer Placement and Post Tests to students as needed
• Perform other duties as assigned

Required Education and Qualifications

• High school diploma or equivalent
• Some college experience preferred
• Prior experience not required

Required Knowledge and Skills

• Accurate typing ability (35 wpm)
• Proficiency in spelling, punctuation, and grammar
• Professional attitude and appearance
• Dependability and organization
• Strong communication skills
• Knowledge of Microsoft operating programs
• Adept at learning new computer programs

Physical Requirements

• Frequent standing, walking, reaching, stooping, kneeling, and crouching
• Occasional climbing or balancing
• Close, distance, color, peripheral, and depth vision
• Must be able to stand/sit for long periods
• Must be able to lift and/or move up to 20 lbs