Office Assistant

Essential Duties

• Serves as an office receptionist greeting office visitors and answering the telephone, providing information, and making referrals to other staff.
• Gathers, assembles, compiles, organizes, and tabulates data and information.
• Typifies, word processes, and proofreads a variety of documents and materials.
• Maintains and updates records and information in manual and/or automated retrieval systems.
• Records and logs invoices, claims, and other documents.
• Receives, sorts, and distributes mail.
• Utilizes databases, spreadsheets, and other special computer software.
• Operates a wide variety of standard office equipment, including a personal computer.
• May assist with special projects.
• May assist with updating and maintaining specialized manual and/or computerized departmental records and generating reports.

Knowledge and Abilities

• Modern office methods and procedures.
• Public relations principles and techniques.
• File maintenance and information retrieval systems.
• Computers and standard business software used in office and administrative support work.
• Correct English usage, spelling, grammar, and punctuation.
• Basic mathematics.

Supervision

Receives general supervision from supervisory and/or management staff, depending on areas of work assignments. Exercises no supervision over staff.