Office Assistant

This job is on-site at our home office, 40 hours a week: 8:00 am to 4:30 pm, Monday through Friday.

Responsibilities

• Typing email communications and making phone calls to center staff, regionals, and vendors.
• Administrative daily and weekly checklist of tasks such as filling paper in printers, stamping envelopes, packing shipments and envelopes, stocktaking of office supplies and kitchenette supplies.
• Gathering company-specific permits/licenses and insurance from/for centers; assisting in renewals.
• Assisting in documentation collection for health insurance recredentialing.
• Auditing and ordering center staff uniforms.
• Printing name and other badge cards.
• Mailing out birthday and celebration cards.
• Assisting in center user IT audits, email distribution list audits, and user IT account set-ups and terminations.
• Assisting in the planning/scheduling of team meetings, catered meals, and travel arrangements.
• Coordinating regional and center gifting orders for holidays, meetings, award ceremonies, special events, etc.
• Working on assigned projects given by the Office Manager; ability to document progress on such assignments.

Qualifications

• Must demonstrate advanced skills in Microsoft Office, particularly Excel, Word, and Outlook.
• Must be meticulous with details.
• Excellent verbal and written communication skills.
• Highly organized.
• Able to work independently on assignments, as well as accept directions and work with other corporate team members on projects.