Office Assistant

About the Role

Bush Brothers is a fifth-generation family-owned meat purveyor based in Royal Palm Beach, Florida. Established in 1925, we pride ourselves on delivering best-in-class service and a premium protein portfolio. As a USDA-inspected processing facility, we specialize in center-of-the-plate and portion-controlled products for Florida's premier hotels, restaurants, country clubs, and Caribbean customers. In January 2025, we moved into our new 48,000-square-foot, state-of-the-art processing facility, tripling our production and storage capacity while continuing our commitment to exceptional quality and customer service.

At Bush Brothers, we consider our employees, customers, and business a true family. We are committed to the long-term growth and success of our team members and believe that building lasting relationships is the foundation of our success. We value flexibility, teamwork, and a positive work environment where employees have opportunities to grow both personally and professionally.

The Office Assistant is the face of Bush Brothers and plays a vital role in supporting the daily operations of the business. This position provides administrative support across multiple departments, including Human Resources, Accounting, Kitchen Operations, and Office Administration while creating a welcoming experience for employees, customers, vendors, and visitors. The ideal candidate is highly organized, customer-focused, adaptable, and enjoys helping others while keeping the office running efficiently.

Responsibilities

• Welcome visitors, customers, vendors, and applicants in a professional and friendly manner.
• Answer and direct incoming phone calls and emails.
• Receive deliveries and distribute mail.
• Maintain a clean, organized, and welcoming front office.
• Prepare documents, reports, spreadsheets, and correspondence.
• Perform data entry, filing, scanning, and record management.
• Maintain office supplies and coordinate equipment and vendor needs.
• Assist with scheduling meetings, appointments, and conference rooms.
• Assist in planning employee appreciation events, meetings, and celebrations.
• Support company training sessions and internal events.
• Help improve office organization, procedures, and administrative processes.
• Provide administrative assistance to multiple departments as business needs evolve.
• Assist with recruitment and new hire paperwork and onboarding preparation.
• Support employee recognition programs, birthdays, anniversaries, and company events.
• Support accounting with administrative tasks as needed.
• Help coordinate employee breakfast and lunch programs.
• Assist with menu planning, surveys, food deliveries, and kitchen communications.
• Monitor breakroom and kitchen supplies.

Schedule

Monday–Friday, approximately 7:00 AM – 3:30 PM (flexible based on business needs).

Qualifications

• High school diploma or equivalent required.
• Associate degree or coursework in Business Administration or a related field is a plus.
• Previous experience in office administration, business administration, customer service, or a related administrative role.

Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and problem-solving skills.

Personal Attributes

• Friendly, professional, and service-oriented.
• Positive attitude and willingness to help wherever needed.
• Dependable, organized, and proactive.
• Enjoy working with multiple departments and supporting a team environment.

Benefits

• Medical, Dental, Vision, and Supplemental Insurance
• 401(k) with Company Match
• Daily Employee Breakfast & Lunch
• Paid Vacation
• Growth and Advancement Opportunities
• Family-oriented work environment