Office Assistant

About the role

The Boys & Girls Clubs of Huntington Valley is seeking a hardworking, dedicated professional who values integrity, is passionate about kids, and is willing to contribute to team goals. Experience working with children is a plus, and bilingual candidates are preferred.

Reports to: Unit Director and Office Manager
Location: Fountain Valley, CA

Responsibilities

• Use ProCare Solutions program for member tracking, including data entry and processing.
• Handle cash and close out payments at the end of each shift.
• Maintain courteous, polite, and friendly communication when answering all phone calls and operating a multi-line phone system.
• Accurately check in and check out members from the facility; notify parents of any concerns or attendance issues.
• Communicate with the transportation department and bus drivers via radio regarding member counts or missed buses.
• Manage incoming mail, faxes, and phone calls; leave clear, accurate, and timely messages for staff.
• Sign up new members and families, explain Club rules, programs, and policies, and provide facility tours.
• Distribute current program books, contracts, and membership information to new members and families.
• Maintain a clean and organized work environment, including daily cleaning and disinfecting.
• Adhere to the dress code policy at all times.
• Collaborate daily with the Office Manager on business and office needs.
• Assist with additional tasks as needed to support overall Club operations.

Requirements

• One year of successful experience in a related field.
• Outstanding oral and written communication skills.
• Ability to manage multiple projects, meet deadlines, and maintain a positive attitude.

Physical Demands

• Regularly required to talk and hear.
• Frequently required to sit and reach with hands and arms.
• Consistently required to stand and walk throughout the shift.
• Must occasionally lift and/or move up to 25 pounds.
• Requires close vision, distant vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Pay

Hourly Wage: $19.00 - $20.00/hour

Schedule

Approximately 25-30 hours per week
Monday – Friday, 7:30 AM - 1:00 PM