Office Assistant

Beacon Hill has partnered with a national law firm to hire an Office Assistant for an immediate start. Join a collaborative and professional office environment where you'll play a key role in keeping daily operations running smoothly. This position is ideal for someone who is organized, detail-oriented, and enjoys supporting a busy team.

Responsibilities

• Greet visitors and maintain a welcoming front office environment
• Manage conference room scheduling and meeting setup
• Handle incoming and outgoing mail, packages, and courier deliveries
• Order and maintain office and kitchen supplies
• Scan, copy, file, and organize documents and records
• Assist with data entry and database updates
• Coordinate catering and office events as needed
• Support onboarding logistics for new employees
• Maintain filing systems and ensure document accuracy
• Partner with vendors and building management on office-related needs
• Assist with invoicing, expense tracking, vendor payments, and maintaining accurate financial and administrative records
• Provide general administrative support to multiple departments
• Assist with travel arrangements, calendars, and expense reports when needed
• Handle special projects and additional duties as assigned

Requirements

• 1+ years of administrative, office assistant, receptionist, or customer service experience
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams)
• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• High attention to detail and accuracy
• Professional and customer-focused demeanor
• Ability to work independently and prioritize tasks in a fast-paced environment
• Exposure to invoicing, billing, accounts payable, or other basic accounting functions preferred

Benefits

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.