Office Assistant

About the role

Barton & Loguidice, D.P.C., a growing, multi-disciplined engineering firm, is conducting a search for a full-time Office Assistant for its headquarters in Syracuse, New York. Seeking a reliable, enthusiastic, organized person who maintains a professional demeanor.

Responsibilities

• Assists staff with their reproduction needs on projects including managing production schedules, and coordination with outside vendors.
• Receives and directs incoming calls and directs calls of a specific and general nature to the appropriate party.
• Monitors Syracuse office building visitor/vendor access and monitors for emergencies.
• Receives and directs visitors, clients, and applicants to the proper individual.
• Maintains daily logs for visitors and monitors sign-in/sign-out status of employees.
• Opens and closes lobby, front desk, and phones for business.
• Assist with mail distribution.
• Assist with mailing, packaging, and shipping for the Syracuse Office.
• Handles different situations, problems, and deviations in the office according to general instructions and policies from your Supervisor or the Corporate office.
• Assists with monitoring and coordinating the office supply inventory.
• Performs general clerical duties such as word processing and digital file management, as needed.
• Provides assistance, as requested, to the Corporate Administrator for such tasks as: Landlord maintenance needs and cleaning service; Coordinating office luncheons, including food ordering; Miscellaneous errands for the Syracuse office.
• Additional administrative and office assistance as requested by the Supervisor or the Corporate office.

Requirements

• Entry-level position; previous office, receptionist, clerical, or customer service experience is helpful but not required.
• Friendly, dependable, organized, and professional.
• Comfortable using Microsoft Office Suite (Work, Excel, etc.).
• Accurate typing, data entry, and attention to detail.
• Ability to multitask, manage time effectively, and support daily office procedures.
• Strong communication skills in person, by phone, and by email.

Pay

Estimated Pay Range: $23-25/hour. Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.