Office Assistant

About the role

The Part-Time Office Assistant plays a key role in supporting the day-to-day operations of our Dayton, Oregon location. Serving as the first point of contact for visitors and callers, this position helps create a welcoming and professional experience while ensuring office administration, systems, and facility needs run smoothly. This role is ideal for someone who enjoys a variety of responsibilities, thrives in an organized environment, and takes pride in supporting a team. The successful candidate will demonstrate strong organizational skills, professionalism, attention to detail, and the ability to balance multiple priorities while providing administrative and coordination support across the organization.

Responsibilities

• Greet and assist visitors; answer phones and direct inquiries professionally
• Manage incoming and outgoing mail, deliveries, and postage machine
• Maintain office supply inventory, order equipment, and coordinate with service vendors
• Assist with procurement processes including invoice coding and data entry
• Coordinate with stockroom personnel for supply needs and purchases
• Help organize and support company events, meetings, tours, and travel logistics (meals, signs, etc.)
• Maintain both digital and paper filing systems and general office documentation
• Support report distribution, record keeping, and general admin functions
• Travel occasionally to support consistency in procedures across locations
• Perform other administrative duties as assigned

Qualifications

Required:

• Education or training in office or business administration, or proven experience in a similar administrative role
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams)
• Strong time management and organizational skills
• Ability to multitask and apply proactive problem-solving skills
• Clear and professional communication abilities
• Valid driver's license with an insurable driving record

Preferred:

• Bilingual English/Spanish
• Experience with purchasing or inventory software
• Familiarity with coordinating multi-site administrative tasks

Requirements

• This position is primarily office-based but includes regular visits to nearby agricultural sites.
• Responsibilities include computer work, phone use, and maintaining physical and digital filing systems, which may involve reaching, bending, and organizing documents.
• Site visits may require walking on uneven terrain, exposure to outdoor weather conditions, and wearing appropriate PPE when needed.
• The employee may occasionally need to lift or carry materials up to 25 pounds.

Pay

$20 - $23.50 hourly

Schedule

Part-time: three days per week, averaging 24 hours per week.