Office Assistant

Job Responsibilities

• Scheduling meetings
• Managing multiple calendars
• Preparing domestic and international travel arrangements
• Processing expense reports and conference registrations
• Cooking on-site visits and logistics
• Coordinating foreign national site access
• Preparing and formatting correspondence, proposals, reports, and presentations
• Note-taking and transcribing
• Processing supplies
• Tracking action items and approaching deadlines
• Maintaining electronic filing system
• Providing administrative back-up support

Position Requirements

• Knowledge of a broad range of administrative support, office practices and procedures.
• Ability to demonstrate good interpersonal, oral, and written communication.
• Ability to interact diplomatically and tactfully with people at all levels both within and outside the laboratory.
• Ability to be flexible with the potential to work with many groups in the directorate.
• Ability to think quickly when managing difficult situations.
• Skilled in organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast-paced environment, while being detail oriented and using sound judgment to accomplish tasks.
• Analytical, problem solving and decision-making skills to resolve most problems independently with incomplete or conflicting data.
• Skills in arranging and coordinating meetings, workshops, conferences, on-site visits, and managing both domestic and international travel.
• Demonstrate ability to quickly learn internal business systems.
• Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.

Knowledge, Skills, and Experience

• Knowledge of Microsoft Outlook, including using advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat.
• Knowledge of Laboratory business systems such as Box, Concur, and Workday.
• Knowledge of Laboratory and Division policies, practices, and procedures.

Preferred Qualifications

• Knowledge of Laboratory business systems such as Box, Concur, and Workday.
• Knowledge of Laboratory and Division policies, practices, and procedures.

Pay Range

The expected hiring range for this position is $20.78 - $32.41. Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package. Click here to view Argonne employee benefits!

Equal Opportunity Employer

Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation. Argonne encourages everyone to apply for employment. Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law. Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department. All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.