Office and Logistics Manager - Springfield, NJ

Key Responsibilities

• Oversee day-to-day operations of QE Solar’s Springfield headquarters
• Maintain a professional, organized, and efficient office environment for employees, visitors, and leadership
• Manage office supplies, equipment, furniture, common areas, conference rooms, kitchen inventory, and general workplace operations
• Cook offices maintenance, repairs, facility needs, cleaning vendors, and building management communication
• Coordinate office visitor experience, reception coordination, guest logistics, and office hospitality
• Coordinate employee workspace setup, onboarding logistics, badges/access, office equipment, and supplies
• Support internal meetings, leadership meetings, company events, and office-based employee engagement initiatives
• Aid with executive administrative support and scheduling coordination as needed
• Monitor office-related expenses, invoices, vendor contracts, and operational budgets
• Cover logistics & field operational support
• Coordinate inbound and outbound shipments of tools, PPE, electrical materials, solar components, equipment, and operational supplies to field teams nationwide
• Track shipments proactively and resolve delays, damaged shipments, or carrier issues
• Coordinate technician mobilization logistics and urgent field material requests
• Aid with warehouse and inventory movement tracking between field personnel, office, vendors, and operational sites
• Aid with receiving, documenting, reconciling, and distributing incoming shipments
• Aid with returns, warranty claims, vendor exchanges, and RMAs
• Maintain inventory records, shipment tracking logs, and related operational documentation
• Partner with supply chain and field operations teams to ensure materials availability and timely delivery
• Aid with shipping cost management, freight quote comparisons, and vendor coordination
• Cross-functional operational support
• Serve as a central operational liaison between leadership, operations, field teams, supply chain, vendors, and office employees
• Identify and implement process improvements that increase operational efficiency
• Aid with document organization, reporting, administrative workflows, and special projects
• Aid with internal communications and operational coordination as business needs evolve

Qualifications

• 3+ years of experience in office management, logistics coordination, supply chain support, workplace operations, or related operational roles
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple competing priorities in a fast-paced environment
• Proactive problem-solving mindset with strong ownership mentality
• Experience coordinating vendors, shipments, facilities, or office operations
• Proficiency in Microsoft Office (Excel, Outlook, Teams, Word)
• Comfortable working cross-functionally with operations, executives, and field teams