Office and Events Manager

Geraldine R. Dodge Foundation is a private foundation dedicated to reducing the racial wealth gap in New Jersey.

About the role

We're looking for a dependable, detail-oriented Office and Events Manager to keep our facilities and office running smoothly. The Office and Events Manager will oversee day-to-day operations and facilities, manage vendor and facility relationships, support the basic office IT infrastructure, lead the planning and execution of office-related events (including guest organizations in our space), and ensure the team has what it needs to do great work. The ideal candidate is a proactive problem-solver with exceptional organizational skills, has the ability to wear many hats, enjoys creating a warm and inviting atmosphere, has a collaborative spirit, and a genuine commitment to the foundation's mission. Given the nature of work in the role, the Office and Events Manager is expected to be in the office four days a week.

Responsibilities

• Office Operations & Management
  • Oversee the daily operations of the office to ensure a welcoming, organized, and productive work environment.
  • Manage relationships with building management, vendors, and service providers; coordinate maintenance, repairs, and office improvements.
  • Maintain office environment including coordinating cleaning services and order supplies, snacks and beverages, equipment, and technology; track inventory and manage related budgets.
  • Develop and implement office policies, procedures, and systems to improve efficiency and organizational consistency.
  • Serve as the primary point of contact for office-related inquiries from staff and external parties.
  • Ensure health, safety, and accessibility standards are upheld in the office environment.
• Shared Office Space Management
  • Manage the foundation’s shared workspace program, coordinating use of office space by partner organizations and grantees.
  • Ensure office preparedness for on-site events.
  • Develop and maintain agreements, policies, and schedules governing shared space usage; ensure all partners understand and adhere to guidelines.
  • Serve as the primary liaison to partner organizations regarding space logistics, access, and any issues that arise.
  • Coordinate meeting room reservations, shared equipment access, and common area upkeep among all workspace users.
  • Periodically evaluate the shared space program and recommend improvements to better serve partner needs and foundation goals.
• Administrative & Logistical Support
  • Plan and coordinate logistics for internal and external meetings, board and committee meetings, convenings, site visits, and foundation events, including catering, travel, A/V setup and maintenance, and materials preparation.
  • Manage incoming and outgoing communications, including mail, phone inquiries, and general email correspondence.
  • Maintain organized inventory of digital and physical filing systems including offsite storage and office resources.
  • Manage onboarding logistics for staff.
  • Support special projects and other duties as assigned by leadership.

Requirements

• 5+ years of office management, operations, or administrative experience, preferably in a nonprofit, foundation, or mission-driven organization.
• Demonstrated ability to manage multiple priorities, anticipate needs, and work independently with sound judgment.
• Strong interpersonal and communication skills; experience working with diverse stakeholders and external partners.
• High proficiency with Microsoft Office and Google Suite (Word, Excel, Outlook, PowerPoint) and comfort learning new tools and platforms.
• Excellent organizational skills and attention to detail.
• Discretion and professionalism in handling confidential information.
• Commitment to the values and mission of Geraldine R. Dodge Foundation.

Preferred Qualifications

• Experience managing shared or co-working office space programs.
• Familiarity with event planning and logistics coordination.
• Background in the nonprofit sector.

Work Environment & Physical Requirements

This is a full-time, in-person position based at the foundation’s office in Newark, New Jersey. Regular office hours are Monday–Friday, 9:00 AM–5:00 PM, with occasional flexibility for after-hours events. The role involves light physical activity including moving supplies, setting up meeting spaces, and navigating the office environment.

Pay

Salary range: $75,000–$88,000 annually.

Benefits

• Health insurance
• Retirement contributions
• Paid time off
• Professional development support