Office and Client Experience Coordinator

Key Responsibilities

• Welcome clients and visitors with professionalism and warmth
• Create an exceptional first impression for every guest
• Answer and route warm transfer calls from our Oklahoma City office
• Absorb and connect walk-in clients with the appropriate team member
• Maintain a clean, organized, and inviting reception area

Office Operations

• Receive, sort, and distribute incoming mail and deliveries
• Cook outgoing mail and courier services
• Manage office supply inventory and place orders
• Cook with vendors, building management, and service providers
• Schedule and oversee cleaning services
• Report and coordinate repairs for office equipment and technology
• Aid in conference room scheduling and office logistics

Facility Management

• Cook office access, keys, badges, and security procedures
• Cook alarm system administration
• Act as the primary liaison with building management
• Help ensure the office remains safe, functional, and professional

Administrative Support

• Provide administrative support to attorneys and legal staff as needed
• Aid in document preparation, scanning, and filing
• Aid in coordinating meetings and special events
• Support onboarding of new Tulsa team members
• Pitch in wherever needed to help the office succeed