Office Administrator, Travel and Expense

About the Role

As a Travel & Expense Administrator, you will help create a seamless travel and expense experience for employees across North America. By supporting travel booking, expense reporting, and policy compliance, you will enable colleagues to focus on their work while ensuring responsible use of company resources. You will serve as a trusted point of contact for travel and expense processes, helping employees navigate tools, resolve issues, and stay aligned with company guidelines. Your work will contribute to efficiency, accuracy, and a positive employee experience.

In this hybrid role, you will collaborate with global teams, finance partners, and stakeholders to improve processes, strengthen compliance, and support business operations across Danfoss.

Responsibilities

• Guide employees through travel and expense processes to ensure a smooth and compliant experience.
• Manage expense reporting activities and audits to support accurate submissions and timely reimbursement.
• Partner with global travel and finance teams to maintain effective travel programs and address travel-related issues.
• Deliver training and policy guidance that helps employees and reviewers understand travel and expense requirements.
• Monitor travel and expense data, reporting, and vendor information to identify issues and support continuous improvement.

Requirements

• Experience working with SAP Concur, SAP ERP, or similar travel and expense management systems.
• Ability to interpret and apply policies while maintaining accuracy and attention to detail with financial information.
• Strong organizational skills with the ability to manage multiple priorities independently.
• Effective communication and collaboration skills for supporting employees and cross-functional stakeholders.
• Proficiency with Microsoft Office tools, including Excel, Outlook, Teams, Word, and PowerPoint.

Benefits

• Promotion from within and support for learning with mentoring, training, and access to global opportunities.
• Flexibility, autonomy, and support to maintain a healthy work-life balance.
• Inclusive work environment where people of all backgrounds are respected and valued.
• Annual bonus, paid vacation, pension plans, and personal insurance (varies by country and contract).

This is a hybrid position, and the selected candidate must reside within 50 miles of a Danfoss facility.

Pay

The base salary range for this position is $55,000 to $70,000. Actual salaries will vary depending on factors including but not limited to location, experience, and performance.