Office Administrator (Printing & Distribution)

About the role

Peoplease is a leading Professional Employer Organization providing solutions to small and medium size businesses in the blue and gray-collar industries. We transform and enable our clients and partners to achieve their aspirations by providing world-class service, support and administrative solutions in the areas of payroll, human resources, benefits and risk management. At Peoplease, we are connected as People, creating a culture of inclusion & belonging, where Engagement, Integrity, Tenacity, Curiosity, Happy, and Service obsesses is who we are, who we’ve always been, and continue to be the mindset that guides us to improve every day.

Essential Duties and Responsibilities

• Print live payroll checks and related reports
• Operate high-volume production printers and pressure-sealing equipment
• Perform quality checks for alignment, accuracy, and sequencing
• Prepare sealed checks for shipment
• Identify and escalate discrepancies before distribution
• Package payroll materials according to internal procedures
• Create shipments using UPS and FedEx systems
• Cook daily carrier pickups and track deliveries
• Receive and log incoming supplies (check stock, toner, paper)
• Answer, route, and respond to client inquiries via phone or email
• Maintain organized records of shipments and correspondence
• Assist with projects and other duties as assigned

Security & Compliance

• Maintain strict chain-of-custody for checks, MICR toner, and payroll reports
• Ensure secure storage and handling of confidential materials
• Follow all SOPs, audit requirements, and compliance protocols
• Report equipment or environmental issues immediately

Required Qualifications

• High School Diploma or Equivalent
• 2+ years of experience in production printing, or mailroom/logistics operations
• 2+ years of customer service experience
• Ability to be on-site in Ontario, California office
• Full-time 8am-5pm PT schedule
• Strong attention to detail and accuracy
• Proficiency in Microsoft Outlook, Word, and Excel
• Experience using UPS and FedEx shipping systems
• Ability to lift up to 40 lbs
• Strong time-management and organizational skills
• Ability to work independently and meet deadlines
• Professional handling of confidential information

Preferred Qualifications

• Associate's Degree in business or administration
• Experience in payroll environments
• Familiarity with payroll platforms (e.g., PrismHR)
• Experience operating pressure sealers or production print equipment
• Experience in regulated or compliance-driven environments

Why Join Us?

• Opportunity to drive meaningful impact and lead a high-performing team
• Competitive salary and benefits package
• Secure office and production setting
• Exposure to production equipment noise
• Standing, lifting, and movement throughout the shift
• Time-sensitive deadlines tied to payroll processing