Office Administrator (Part-Time)

About the role

We are seeking a part-time Office Administrator to support daily operations and serve as a key point of contact for internal and external inquiries. This role requires a strong understanding of company activities, excellent customer service, and a high degree of discretion and confidentiality. The position reports to the Executive Administrator.

Responsibilities

• Work in a team environment alongside another Office Administrator to support daily operations
• Provide front desk coverage Monday–Thursday, 6:30 a.m.–1:00 p.m.
• Serve as the first point of contact, representing GLY with professionalism and excellent customer service
• Greet visitors, determine the nature of their business, and direct them appropriately
• Answer, screen, and route incoming calls; provide general company information as needed
• Coordinate conference room schedules and support meetings, including catering and setup
• Manage incoming/outgoing mail and packages (USPS, UPS, FedEx, courier)
• Perform corporate purchasing and monthly credit card reconciliation, coding expenses appropriately
• Maintain clean, organized common areas; restock and manage office supplies and equipment
• Support teams with document preparation, scanning, filing, and database maintenance
• Order project drawings and assist with general office needs
• Run errands and support special requests (valid driver’s license required)
• Assist with coordination of onsite and offsite events

Qualifications

• 1–3 years of office support, customer service, or related experience
• Experience with multi-line phone systems (preferred)

Skills

• Strong communication skills and ability to work with diverse stakeholders
• Friendly, approachable, and team-oriented mindset
• Adaptability and ability to manage changing priorities
• Strong organizational and time management skills
• Ability to work efficiently under pressure
• Attention to detail and a proactive approach
• A sense of humor
• Proficiency in Microsoft Office Suite

Benefits

• Annual merit and performance-based bonus program
• Medical, dental, and vision coverage (employee premiums fully paid; dependents subsidized)
• Health Reimbursement Account
• Employee Assistance Program
• Paid time off, holidays and parental leave
• Professional development opportunities
• Community and industry engagement

Pay

Hourly Range: $26–$30 per hour, depending on experience (DOE)

Schedule

Provide front desk coverage Monday–Thursday, 6:30 a.m.–1:00 p.m.